Letters-After Board Meeting

After each month’s board meeting, I create and send out contracts through Linq ERP/Employee Portal. However, resignation letters, leaves of absence letter and time entry letters (or those positions that are not paid on a contract basis except for Athletic Extra Pay and Homebound Tutoring positions), receive a letter created in Word.

• After you have created the letters, you should email them to the Supervisor of HR for review.
• Once the Supervisor has approved the letters, then you will need to send out each letter via email to the employee. To do so:
• Save the letters as a PDF copy. If there are more than one letter in the document, then
• Split the letters using the Adobe program.
• Once they are split, you will need to rename each letter with the Employee’s name and type of letter.
• Now email the individual letters to each employee. To make this easier, set up email templates for the type of letter you are sending.
• After the letters have been sent out, you will need to print a copy of each letter.
• Scan the copy of the letter into Archive/Etrieve.
• After the letter has been scanned, file the copy in the employee’s file.