Entering a Mentor Pay in Linq ERP

When we hire a new certified staff member, if this new employee has a CE or CEAS certificate (not a Standard) and has not completed 30 weeks of mentoring, then a mentor is assigned. This mentor will need to be paid by the end of the school year or when the mentoring period has ended.

In Linq ERP – on the EMPLOYEE MASTER page, search for the employee’s last name that will be the mentor and choose the name from the list

EMPLOYEE JOBS

• Click on the GO drop down and choose Jobs & Pay.
• Check to make sure you are in the correct default year.
• Click on the next blank set. If there is not one, then click the green + sign.
• Enter the Contract Start Date and Contract End Dates for the period the teacher will be mentoring.
• Enter the Pay Start Date and Pay End Date (this should be the pay period for when the teacher will be paid for mentoring). Example, if the mentoring is being paid at the end of the school year, the pay period would be Pay Start Date 6/16/YYYY and Pay End Date 6/30/YYYY
• Primary Job is 2
• Roll is unchecked
• Job Code is STIP
• Emp Cat is STIP
• In the comment section, type Mentor for (mentee’s name)
• Click the Auto button
  

EMPLOYEE PAYS:

Position Detail Page:

• The Position # is 99-0000-70-000 for mentors
• FTE is 1 and Count FTE is unchecked
• Start Date and End Date should be the actual start and end dates that the teacher is mentoring
• Location should be the four digit code for where the mentor works
  

Pay Detail Page:

• Schedule ID is FLAT (then pick the correct year)
• Level is 4
• Step is either 1 for CEAS or 2 for CE (depending on what type of certificate the mentee has)
• Contract Start Date and Contract End Date should be the actual start and end dates that the teacher is mentoring
• Pay Start Date and Pay End Date is the pay period start and end dates for when the mentor will be paid this stipend (ex: if at the end of the school year it would be Pay Start Date 6/16/YYYY and Pay End Date 6/30/YYYY)
• Pay Class is 12
• Pay Cycle is S
• Tax Factor is 20
• Work Loc is the same as on the Position Detail page
• Earn Code is MENT
• Distribution code is: 22-11-140-100-101-000-02
• Contract Salary will automatically populate once the rest of the information is entered
• Contract Days is 200 if doing the full year, otherwise enter the actual number of days mentoring
• Actual FTE is 1, Actual Hours 0
• Full Yr Salary should automatically populate, Full Yr Days is 200, Full Year Budget is 1, Full Yr Hours is 0
• Period and Daily Rate should automatically populate
• No Pays box should be 1
• Calc Base should be Full Yr Salary
• Encumber, Contract and eContract boxes should be checked
• Roll box should be unchecked
• Time Entry box should be Don’t Show
• In the comment section, type Mentor for (mentee’s name)
• Click the Save icon