11.6. Execute Audit

Once the audit schedule has been confirmed and the set start date/time has arrived, the assigned auditor(s) will receive a notification in their Pending Tasks prompting them to execute the audit. (Assigned auditors, in this case, refers to the auditors—lead or otherwise—that have been assigned to specific requirements.)

They will also receive an email informing them that the audit execution has started. This email will specify the deadline for the execution.

Clicking on either the subject in Pending Tasks or the link in the email will direct the auditor(s) to the Execute Audit form.

*For guidance on common form functions, please refer to the dedicated section in the manual.

1. Edit ( ): This button allows users to access and validate a requirement.
   • If selected, it will display the Validate Requirement form.
2. Select to Mark All Requirements as Verified: This is a checkbox that, when selected, allows users to mark all requirements in the grid as verified and completed.
   • If selected, the Requirement Completed checkbox for each requirement will be selected.
     

     !!Please note that if a requirement has an associated checklist and the checklist remains incomplete, validation from this field will be omitted.

3. Expand ( ): This button allows users to reveal detailed information within individual grid elements.
   • In the first grid, it provides access to the full requirement description.
   • In the second grid, it provides access to the full audit observation.
     

     **If observations have not yet been logged in the Validate Requirement form, the second grid will be empty. Once observations have been logged, however, the icon will appear for each row.

4. General Comments About the Audit: This is a rich text field that allows users to provide any comments they may have on the audit.
5. Submit Audit Results: This button allows users to submit the audit results.
   • Users cannot submit the form until all requirements have been marked as completed.
     

     **If a requirement has an associated checklist, the checklist must be completed before the requirement counts as completed.

   • If users select this button and the assigned rounds of evidence collection are still in progress, the user will be alerted of the fact and asked if they wish to proceed.
     • Choosing to proceed means that the tasks assigned to the evidence collector(s) will automatically be closed and removed from their Pending Tasks folder.
   • Once the audit results have been submitted, the lead auditor will be tasked with reviewing and approving them.

*To access additional options or perform actions related to the above grids, please utilize the corresponding kebab menu ( ) located in the upper rightmost corner.