11.6.1.4. Observations

In this section of the Validate Requirement form, users can enter any observations or audit findings relevant to the requirement.

1. Add: This button allows users to add a new observation or audit finding.
   • If selected, it will display the Enter New Observation form.
     
     • Observation ID: This field is automatically populated with the unique ID of the observation or audit finding.
     • Type: This is a single-select dropdown field that displays the list of observation types. It is a mandatory field.
       • Types: Minor Observation, Major Observation, General Finding, and Non-Conformity.
     • Notes: This is a rich text field that allows users to provide their notes.
     • Save and Return: This button allows users to save the observation and return to the Validate Requirement form.
     • Save and New: This button allows users to save the observation and open a new form to create another observation.
       

       **Any observations added here will also populate the Observations grid in the Execute Audit form.
       
       
       
       To view an observation in the grid, click on the corresponding View ( ) button. To access the full contents of the notes associated with an observation, click on the corresponding Expand ( ) button.

2. Delete ( ): This button allows users to delete an observation or audit finding.
   • This option becomes available after users have created and saved an observation.
     

     **To confirm the deletion of items in the grid, click on the Save Changes button or simply click outside the grid. To undo deletion, click on either the Discard Changes button or the Undo ( ) icon.

*To edit content within the grid, simply click on the element you want to modify. To save changes, click on the Save Changes button or simply click outside the grid. To discard changes, click on the Discard Changes button.