4.1.2.1. Evidence Overview Task

To provide lead evidence collectors with improved oversight and facilitate evidence management within the Plan & Execute Audits workflow, we have introduced the Evidence Overview task. This task serves as a centralized hub, offering a comprehensive view of the status and progress of all evidence related to a given audit. It enables lead evidence collectors to efficiently track and monitor the collected evidence.

!The Evidence Overview task is issued concurrently with the Execute Audit task. It is important to note, however, that this task is created specifically for audits that have evidence linked to them. If an audit does not have any associated tests or requirements (with corresponding evidence), the task is not generated.

1. Evidence Item Details

Within the Evidence Overview task, lead evidence collectors can view individual pieces of evidence and gain further insight into their progress and details.

*To view an evidence item, either double-click on it from the grid or select it and click on the View button.

2. Status Tracking

The task, utilizing a grid, provides five status indicators to guide the evidence management process.

Status Indicators

• Scheduled: This status indicates that the start date of an evidence collection round has not yet been reached.
• In Progress: This status indicates that the current date is within the start and end dates of an evidence collection round, and the evidence has not yet been submitted.
• Overdue: This status indicates that the evidence has not been submitted by the end date of an evidence collection round.
• Under Review: This status indicates that the evidence has been submitted and is awaiting review.
• Approved: This status indicates that the evidence has been reviewed and approved.

3. Additional Metrics
   

Within the grid, users can access additional information for each piece of evidence, including the rejected count, which indicates the number of times an evidence item has been rejected, and the sample count, which indicates the current number of samples collected for the evidence.

*These values are updated in real-time, reflecting the latest changes made to the evidence.

4. Task Completion & Final Progress Report

Once the Evidence Overview task is closed and marked as completed, it is moved from the Pending Tasks folder to the Completed Tasks folder. From there, the lead evidence collector can refer to the task to view the final status and progress report for the evidence.

• The Evidence Overview task is closed and marked as completed if either of the following conditions is met:
  
  
  1. All pieces of evidence for the audit have been reviewed and approved by the lead evidence collector.
     
     
  2. The lead auditor has signed off on the audit by finalizing the Review and Approve Audit Results task.