10.1. Prerequisites

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Although the HR Partner has access to submit time and travel transactions on behalf of the Staff Member, it must be noted that these are the primary responsibilities of the Time and Travel Administrators respectively and these requests should be submitted to them first.

The following documents and data are required to submit an R&R leave request on behalf of the staff member:

• Validate Eligibility for R&R Leave Approval: The HR Partner must review the submitted leave request and previous leave records in ECC to verify the staff member has served the required period of time at the duty station to qualify for the entitlement. The HR Partner must ensure there has been no break in qualifying service at the duty station (e.g. no absences from the duty station for more than 3 days on other leave types, etc.).
• Validate Eligibility for R&R Leave Approval: The staff member should have served the required period of time at the duty station to qualify for the entitlement (refer to the policy section in this job aid).
• Check for Exceptions/Special Cases: If a Staff Member requests to postpone his R&R beyond one month, then the Staff Member must submit, together with the R&R request, a memo explaining why he/ she was not able to take it on time. The memo must be signed by the staff member and the Chief of Section.
  

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