16.5.2.3. Defer Conversion

DEFER THE CONVERSION of rejected Certified Sick Leave record to Unauthorized Absence

This option should be used when the staff member requires additional time to provide the required documentation to support the rejected CSL. This action can be used only after the generation of the 3rd Notification email. Refer to Annex for further details on notifications.

Deferral will allow an additional 30 days for the staff member to resolve the rejected CSL request. If no action is taken during this time the system will automatically convert the record to Unauthorized Absence after the additional 30 days. The staff member would have had 90 days to resolve their rejected CSL.

1. Start the transaction using the menu path or transaction code, ZTMCSLREPORT.
   
   
   
   
   
   
2. Click the Enter icon . Add the personnel number and select the period, then click the Execute icon .
   
   
   
   
   
   
3. Expand the record to confirm the days you need to defer and confirm that the email count is three (3), indicating that the third reminder email has been sent to the staff member. Refer to the Annex for further details on notifications.
   
   
   
   
   
   
   
   
   
   
   
   
4. Scroll to the right and click the to Defer icon to temporarily pause the record from conversion to Unauthorized Absence at any point before the third email reminder.
   
   
   
   
   
   
5. On the Confirm popup, click OK.
   
   
   
   
   
   
6. The Deferred icon indicates that the record has been deferred from conversion to Unauthorized Absence, which will allow additional 30 days for the staff member to resolve the issue, until the system converts the rejected CSL days to Unauthorized Absence.
   
   
   
   
   
   

)footnote¹