6.3.2. Half Sick Leave with Half Annual Leave or Sick Leave with Half Duty

Review This
The procedure to record half sick leave with half annual leave or half sick leave with half duty is exactly the same in both instances, the only difference being the subtype selected. The scenario below is for sick leave with half annual leave. For sick leave with half duty, select the relevant subtype and remember that this leave type requires approval by the Medical Service that the staff member is able to return to work half time.

1. Start the transaction using the menu path or transaction code.
   
   
   
   
2. Click after typing PA30 in the Command text box.
3. Enter the staff member’s personnel number in the Personnel No. text box.
   
   
   
   
4. Click to continue.
5. Enter the start date of the sick leave on half pay in the From text box, and the end date in the To text box. Enter the Infotype ID for Absences, 2001, in the Infotype text box.
   
   
   
   
6. Click to confirm the entries.
   
   
   
   
7. Click to create a new record.
   8. Click 1123 Half Sick Leave w/Half AL.
   
   
   
   
8. If you are following this procedure to record half sick leave with half duty, then select subtype 1122. Click to confirm selection.
   
   
   
   
9. Verify that the Start and To dates reflect the dates entered in the previous screen, then click to continue.
10. Press F9 to add a note. The note should contain the following elements:

• Staff member has exhausted entitlement to sick leave with full pay.
• As per email dated from the staff member and approval by MSD, the use of sick leave with half pay plus half day annual leave is granted effective < date > through < date >.
  
  
  
  

11. Click to save the note.
12. Click again to save the record.
13. Click to return to the SAP Easy Access screen.

As best practice should execute T-Code PA20 to review the CTO quota and deduction are correct.

The following infotypes should be reviewed:

• IT2006 (Absence Quotas), and
• IT2001 (List Absences).
  

On IT2006
Identify the correct quota line and view the “Deduction” column to confirm that the correct number of days have been deducted from the quota.
On IT2001
You will see two records for the Half Sick Leave w/Half AL entry. When this type of absence is recorded in the system SAP creates a technical infotype, in this case T123. This is not a duplicate record. SAP creates this record to deduct from two quotas using one record. The record type “DO NOT USE…” should not be altered in any way.

When half sick leave with half duty is selected, the technical infotype for the accrual of attendance is created.

)footnote¹