Timeclock Setup

Navigation: From the Main Menu select Setup Entry and then press the Employees button. Then select the Timeclock Setup tab.

Within the Timeclock Setup tab you can setup various details regarding your timeclock including Store Hours, Timeclock Departments & their respective managers, as well as Overtime Rules & Holidays.

Store Hours

It is important to setup the store hours for two purposes:

• It sets the default times for new employees.
• It tells the scheduler which days are open so as to avoid and mistakes when making appointments, hours that are not open will be grayed out and will not be available for editing.
  Enter the From and To times for each day that you are open. On days that you are not open you may leave these lines blank. To blank out a time, click on it and hit the Delete key on the keyboard. Press the Save Changes button when you are done.
  

Overtime Rules

In the overtime rules box you can setup how overtime is calculated in the system. If you pay overtime or double-time, select the corresponding radio button for each type of overtime you pay. After making changes press the Save Changes button.

• For Overtime Calculation, the Payweek starts on: Some companies start their weeks on Monday or some other day besides Sunday for the purposes of calculating weekly overtime. If you do, set it here. Otherwise, leave it set to Sunday.
• Round Punches to: Consult your local laws before setting a rounding option. If you would like to round your time clock punches to the nearest 5, 6, 10 or 15 minutes, you may select whichever interval you prefer. Otherwise, leave it set to No Rounding.

Time Clock Departments

The Time Clock Departments organize your Time Clock Employees by department. They serve two purposes:

• They are used in the Time Clock Reports to categorize your employees, subtotaling hours and wages by department.
• If a manager is assigned to a Department, that manager will only be able to edit punches for employees within that manager’s Department.
• In most cases, it is best to leave the manager blank.

To create a new Department, press the New button. To delete the currently selected Department, press the Delete button.
To change or remove a Department Manager, delete the Department and recreate it.

Holidays

Here you establish holidays on which your store is close, or during which you pay your employees overtime.

To create a new Holiday, press the New button. To delete the currently selected holiday, press the Delete button. Press Save Holiday to save your changes.

Holiday

The name of the holiday that you would like to add.

Paid

Do you pay at least some of your employees for this holiday? Note that you can select which employees get holiday pay on the Timeclock Employees tab.

Closed

If you check this box, the day will not be available in the scheduler.

Date

Click this radio box if the holiday is on the same day of the month every year, then select the month, and the day of the month below.

Day of Week

Click this radio button if this holiday is on the same day of the week every year, then, specify the week number, the day of the week and the month.