Sales Report / Daily Report

Navigation: From the Main Menu press the Sales Reports button

The Daily Report is the most important report that you will work with in the system. With it, you can see summaries of your sales, inventory, bills and other information that occurred throughout the day. As its name suggests, the daily report should be run daily at the end of every business day.

Generating a New Report

1. To run the report at the end of the day, check the radial box that says Generate a new Daily Report and press the select button.
2. The Daily Deposit window will appear. Here is where you can verify the total cash in the cash drawer, the total checks received, etc.
   • If you make any changes, they will be reflected in the overage/shortage column on the right, and they will post to the over/short account setup in the General Ledger.
3. After making the needed changes, if any, press the Save & Print button to continue. The Daily Report will then print to the screen to be previewed. To print the report press the Printer icon at the top of the screen.
4. After closing the report window, you will be given the option to post the day. If everything looks correct you may select the Post option.

*Note: If you have multiple stores, your inventory control totals will be for the individual stores. You will want to generate a daily report at each location. Depending on your setting HERE, your customer control total may either be for the current store, or for all the stores.

Posting to Accounting Software & The Pre-Posting Trial Balance

• (Only available with the Accounting Module)

When you post the day, if you have the Accounting Module, the Pre-Posting Trail Balance will print to the screen. It can also be reprinted by selecting a report in the list and pressing Reprint the Pre-Posted Trial Balance.

This report will detail exactly what will be posted to your accounting software like QuickBooks or Sage 50. As you can see from the report, only summaries from each module of the system are sent to your accounting software. This is because some programs like QuickBooks Pro will eventually get bogged down, run slowly, and even run into data size limits. AutoFluent, however, has a more robust database system, and can easily handle large amounts of data. Therefore, the transaction details are posted into the AutoFluent database, and are available in the Audit section.

You will be asked if you would like to finalize the post and post all remaining reports to your Accounting Program. If you would only like to post to AutoFluent and not to the Accounting program you may uncheck the associated box. You will have the chance to post to the accounting program later, even multiple days at a time. Then press the Finalize Post button.

*Note: If you are using Quickbooks remember that you must be logged into the company file in Quickbooks in Single-usermode and as an administrator in order to post from AutoFluent.

Details

• Audit – With the Audit button you can get more detailed information regarding the report and the accounts that are associated with them.
• Browse Invoices – Press this button to see the list of invoices associated with this report..
• Clear Button – This will clear out any selected information.

Common Chores

Note that some of these will not apply if you do not have the Accounting Module.

• Reprint the Selected Daily Report – Select a report from the list, check this radio box, and then press the Select button.
• Mechanic Tracking
• Posting Report to Accounting Program Later
  • Select a report from the list which has the Posted checkbox checked, but not the QB checkbox.
  • Select the radio box that says Post the Report(s) to Quickbooks
  • Press the Select button.
  • This report and all unposted earlier reports will be sent to your accounting system.
• Reprinting the Pre-Posting Trial Balance
  • Select a posted report
  • Check the Reprint the Pre-posting Trial Balance button.
  • Press the Select button.