Credit Cards / Bank

Navigation: From the Setup Entry menu, select the System Settings button. Then click the Credit Cards / Bank tab.

Here you can setup the types credit cards that your customers use to pay with, and specify which checking accounts are used for what purpose.

• Credit Card: Enter a short name for the credit or debit card that your customers will use to make payments. You are allowed up to seven cards. VISA & M/C are usually combined to leave room for more cards in the future.
• Credit Card Type:
  • Normal: This is used for normal credit cards, where the money is deposited to the Sales Bank Account defined below.
    • Delayed Payment: If this credit card company pays you at the end of the month rather than every day or so follow this procedure:
    • Setup a customer in the customer entry window for the credit card company.
    • Set their terms appropriately and give them a sufficient credit limit.
    • Save changes
    • In the Credit Card window, press the ‘…’ button to select the credit card company you just setup.
  • Bank Account: Direct the cards to a specific bank account. Bank accounts are defined here.
  • G/L Account: If your AutoFluent is integrated with an accounting software you may direct each card to a specific G/L Account. A window will appear with all of your available accounts use the yellow search boxes to find the account you want. If you do not see the account you are looking for and you are sure it is in the chart of accounts of your accounting software try Refreshing accounts from the General Ledger window.
  • G/L Account Only: This is similar to the the G/L Account above, except that the money does not go into the Check Register.
  • Any Customer / Vendor: If this option is selected, whenever this payment type is used as point of sale, you will be prompted for a customer or vendor to apply the payment to. We usually call this ‘card’ Special, and that is how it will appear in the Payment window. For example, Let us say you are making an invoice for Mary Smith for $150, and an warranty company will be covering $100 of the bill, while Mary pays the other $50 with cash.
    • Enter $50 in the Pay by Cash box.
    • Press the Special button, and select the vendor (or customer) associated with the warranty company, ACME Supplies.
    • The $100 should now be in that row, and its button should say, ACME Supplies.
    • If you need to enter a reference number of some sort, enter it in the Check # box.
    • When you press done, you will see that the bottom of the invoice will report that it was paid with $50 cash and $100 ACME Supplies.
    • When you look at ACME Supplies, you will find a credit for $100, with a reference to this Invoice number.
    • If ACME Supplies had been set up as a customer, that customer would have had a adjustment charge of $100.
• Fee%: If your credit card company charges you a set fee percentage, you can enter it here. Then on the Banking Summary on the Daily Report the fee will be deducted from the deposit. The fee will also be deducted in your accounting software when the day is posted.
• Swipe: This is used when integrated with the Charge-It Pro system. You may choose Credit Card, Debit Card or Gift Card.
• Active: Check the Active box if you would like this card to become available when invoicing out a customer.
• Sales Bank Account: After setting up your Bank Accounts, enter the name of the bank account that you would like to deposit your daily sales to.
• Cash Deposit G/L Acct: If you would like the cash deposit directed to a different General Ledger account in your accounting software, you may choose it here.
• Purchases Bank Account: After setting up your Bank Accounts, enter the name of the checking account that you pay your vendors with.
• Use ChargeitPro Credit/Debit Card Service?: Check this box to use the Charge-It Pro Merchant Account Software.