4.7.4.3 Public File Sharing

It is possible to share files with individuals who do not have an EPC account, offering enhanced accessibility for external stakeholders and simplifying the sharing process for wider internal collaboration.

How to Set Up Public File Sharing

Note that to set up this feature, you need to be a System Admin.

1. Navigate to System Admin.
2. Select the Users tab.
3. Search for Anonymous in the list of users.
4. Add the environment containing the files you wish to share to the anonymous user.
5. Keep the Environment Permission to None.
6. Navigate to the file you wish to share.
7. Grant the anonymous user the appropriate security permission on the file.

*We recommend choosing either read publish for anonymous users to only see the published versions of the file, or read latest if they need to access the latest draft version.

8. If you want to share a link while in Latest mode but have granted the anonymous user ‘Read Published’ permission on the file, the recipients will not be able to access the file. To resolve this, toggle to Published mode and share the link from there.
9. In the More Options menu, click on
10. Send the link to the desired recipients.
11. Recipients of the link will only be able to view, download, and print the file. They will not have access the the Details view data.

Rules & Limitations

• Users must share the link using the option in the Details view. Simply sending the browser URL will not work.