12.1.7. Collect Evidence

Once the audit schedule has been confirmed and the date for the first round of evidence collection has arrived, the assigned collector(s) will receive a notification in their Pending Tasks informing them that they need collect evidence.

They will also receive an email informing them of the assigned task.

Clicking on either the subject in Pending Tasks or the link in the email will direct the collector(s) to the Collect Evidence form. In this form, the collector(s) can access the assigned rounds of evidence collection, including the third round (if one was triggered in the Test Results form).

*If the same date is set for both the first and second rounds of evidence collection, the user will receive them in the same task. If different dates (either start or end) are set, however, the user will receive the rounds as separate tasks on the respective days. Likewise, if the third round is triggered after this form has been submitted, the user will receive a separate task for it.

1. Edit: This button allows users to collect the evidence for a round.
   • To use this function, select the desired evidence request from the grid and click on the Edit button. It will open a pop-up window with the form Collect Evidence.
2. Export to Excel: This button allows users to export the Comments grid to Excel.
3. Submit Evidences: This button allows users to submit the collected evidence.
   • If users select this button despite not having collected as many samples as required for the audit, they will be alerted of the fact and asked if they wish to proceed.
   • Once the collected evidence has been submitted, the lead evidence collector will be tasked with reviewing it.

*If the collected evidence is rejected during the review process, the corresponding reason will be displayed in the Reason for Rejection field.