RMC Study-Travel Instructor Handbook
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Table of Contents
RMC Study-Travel Instructor Handbook
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RMC Study-Travel Instructor Handbook — 1
ABOUT THIS HANDBOOK
Policies & Procedures
General Policies
Proposal Phase
Initial Proposal Criteria & Guidelines
Final Proposal Criteria & Guidelines
Registration Phase
Pre-Departure Phase
Materials due to OIE
Materials Provided by OIE
Post-Program Phase
List of Program Providers & Travel Agencies
Timelines and Deadlines
Faculty Instructors & Chaperones
Minimum & Maximum Student Enrollment
Duration of Course
Adjunct Instructors
Policies and Expectations
Group Travel
Travel Arrangements
Free Time
Accommodations for Students with Disabilities
International Cell Phone and/or Contact Information
Policy on Non-R-MC Participants
Traveling with Personal Information
Appropriate Interactions with Students
Use of Social Media
Cancellation and Refund Policy
Mandatory Insurance Policy
International Insurance Plan
Domestic Insurance Plan
Accounting Policies & Procedures
Prior to Departure
Billing Procedures
Budgeting
Access to Funds
Managing Account with Business Office
Contracts, Agreements & Payments with Vendors/Providers
Request for Advance
Refunds/Credits to Withdrawn Students
During Travel
How to Keep Track of Program Expenses
Upon Return
Program Expenses
Contingency Funds
Important Pre-departure Logistics
Pre-departure Orientation
Course/Country Specific Orientation by Instructors
Required Forms
For Students
For Parents/Guardians
Passports & Photo I.D. for Travel
Visas & Entry Requirements
Ground Transportation
General Travel Tips & Reminders
Packing
Money Matters
Communication
Cultural Awareness
Recommended Reading List
Health & Safety
Vaccinations
Medications
Prevention Tips
Mental Health Concerns
Safety
Registration with State Department
Additional Risks and Considerations due to Infectious Disease (including COVID 19)
Resources related to COVID-19
Managing Risks
Department of State Travel Advisories
Procedures in Emergencies
Incident Report
Other Health & Safety Tips
Emergency Contact Information while Abroad
Consular Assistance and Crises Abroad
RMC Emergency Contact Information
Notes
Timelines and Deadlines
Please download the timelines and deadlines for January and Summer Terms on our
BuzzNet site
.
List of Program Providers & Travel Agencies
Faculty Instructors & Chaperones