Procedures in Emergencies

Sexual Assault

• If a student has been sexually assaulted, encourage the student to seek medical attention immediately to ensure they are treated for injuries, STIs, and if needed, emergency contraception/counseling regarding pregnancy. Encourage the student to report the sexual assault to the local police and /or the U.S. Embassy or Consulate.
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact Dean Azdell and the OIE.
• OIE must report incidents of sexual assault to the Title IX Officer for the College. The OIE will help with reporting options and researching local laws specifically for the country you are in.
• Resources for victims of crime: https://travel.state.gov/content/passports/en/emergencies/victims.html

Serious Injury/Physical or Mental Illness/Hospitalization

• Ensure the student is receiving appropriate care.
• Get all details possible: what is being done to assist the student, where is the student located, who is staying with the student? Get names and contact information for any witnesses or others who may be involved in the accident or injury
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact the OIE. OIE can provide additional support with regards to insurance coverage as needed.
• Contact the insurance company’s 24/7 global assistance (refer to Emergency Contact Information while Abroad).
• Consult with the Center for Counseling Services, as needed.
• You can find lists of doctors and hospitals in the country you are visiting on the U.S. embassy and consulate websites. Enter the country you are searching for, click the Embassy link under the country name, scroll down to US Citizen Services, click that link and scroll down to Local Resources and click the link for Medical Assistance.
• Find a hospital or doctor abroad: http://travel.state.gov/content/passports/en/go/health.html#healthy.html

Missing Participant

If a program participant is missing for a significant period of time:

• Ask friends and associates about his/her whereabouts.
• Check social media for indications of student’s whereabouts, or at least his/her last known location.
• Notify the U.S. embassy/consulate, local police, and host institution and give them your telephone number.
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact Dean Azdell and the OIE. Provide as many details as possible regarding what happened and what is being done.
• Check with authorities daily and inform R-MC of any new developments.
• Resources for missing persons: https://travel.state.gov/content/travel/en/international-travel/emergencies/US-citizens-missing-abroad.html
  

Robbery

• Inform the local law enforcement agency.
• Assist the student in obtaining funds to replace stolen money and/or passports by contacting their emergency contact. Go to the nearest U.S. consulate/embassy with a photocopy of the original passport information page for replacement.
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact the OIE.
• Obtain the police report, if possible.
• Resources for financial emergencies or destitution: https://travel.state.gov/content/travel/en/international-travel/emergencies/emergency-financial-assistance.html
• How to send money to a U.S. citizen overseas: https://travel.state.gov/content/travel/en/international-travel/while-abroad/sending-money-abroad.html

Student Arrest or Detention

• Obtain as much information as possible concerning the arrest/detention, including:
  • Name of participants
  • Date, place, and time of arrest/detention
  • Charges
  • Alleged occurrence (summary of incident)
  • Who was involved
  • Location at which the person is being held
  • Normal police/judicial procedure from this point
• Obtain a copy of police report
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact Dean Azdell and the OIE.
• Notify the U.S. embassy/consulate – they will assist in locating legal counsel.
• Visit the detained/arrested individual and be the source of communication.
• Assisting a U.S. citizen who has been arrested: https://travel.state.gov/content/passports/en/emergencies/arrest.html

Attempted Suicide

• Ensure the student is receiving the appropriate medical and psychological care.
• Inform R-MC Campus Safety at (804) 752-4710 first who will contact Dean Azdell and the OIE.
• Get all details possible: what is being done to assist the student, where is the student located, who is staying with the student?
• Consult with the Center for Counseling Services

Death

• Inform R-MC Campus Safety at (804) 752-4710 first who will contact Dean Azdell and the OIE. Dean of Students and OIE can handle communication with family, university relations, and media.
• Contact the U.S. Embassy and other relevant agencies in-country.
• Contact the insurance company’s 24/7 global assistance (refer to Emergency Contact Information while Abroad).
• Obtain official notification of death
• Ensure that students in the class have access to grief counseling – consult with the Center Counseling Services
• Deaths: https://travel.state.gov/content/travel/en/international-travel/while-abroad/death-abroad1.html

Natural or Political Disaster

• Evaluate information from the Embassy or Consulate.
• Consult with OIE via R-MC’s Campus Safety to determine the course of action (shelter in place, evacuate, or delay return) and to access resources.
• Contact your travel provider for additional information and options.
• Contact the insurance company’s 24/7 global assistance (refer to Emergency Contact Information while Abroad).

*The College is ready to support you should any security or student behavioral issues arise while you are away. Should you need assistance from the College, please call 804-752-4710. This is the 24/7 phone number for Campus Safety. In the event of an emergency, the College official will respond quickly—please leave a number where you can be reached for that purpose. The College will also, if necessary, make funds available to cover emergency costs. Such expenses are the responsibility of student/parents, but Randolph-Macon College will advance funds as needed to assure a timely solution of the situation.

*Please note: in the case of an emergency, such as a delayed class return on account of weather, instructors should contact the OIE which will use the College credit card to pay for lodging, etc. The costs will be reimbursed to the College from the insurance. Instructors should still make arrangements for lodging, etc. through their travel provider.

For information about “What the Department of State Can and Can’t Do in a Crisis”, see http://travel.state.gov/content/passports/en/emergencies/crisis-support.html. In addition, note the following information for assistance in emergencies: https://travel.state.gov/content/passports/en/emergencies.html