RMC Study-Travel Instructor Handbook
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Table of Contents
RMC Study-Travel Instructor Handbook
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RMC Study-Travel Instructor Handbook — 1
ABOUT THIS HANDBOOK
Policies & Procedures
General Policies
Proposal Phase
Initial Proposal Criteria & Guidelines
Final Proposal Criteria & Guidelines
Registration Phase
Pre-Departure Phase
Materials due to OIE
Materials Provided by OIE
Post-Program Phase
List of Program Providers & Travel Agencies
Timelines and Deadlines
Faculty Instructors & Chaperones
Minimum & Maximum Student Enrollment
Duration of Course
Adjunct Instructors
Policies and Expectations
Group Travel
Travel Arrangements
Free Time
Accommodations for Students with Disabilities
International Cell Phone and/or Contact Information
Policy on Non-R-MC Participants
Traveling with Personal Information
Appropriate Interactions with Students
Use of Social Media
Cancellation and Refund Policy
Mandatory Insurance Policy
International Insurance Plan
Domestic Insurance Plan
Accounting Policies & Procedures
Prior to Departure
Billing Procedures
Budgeting
Access to Funds
Managing Account with Business Office
Contracts, Agreements & Payments with Vendors/Providers
Request for Advance
Refunds/Credits to Withdrawn Students
During Travel
How to Keep Track of Program Expenses
Upon Return
Program Expenses
Contingency Funds
Important Pre-departure Logistics
Pre-departure Orientation
Course/Country Specific Orientation by Instructors
Required Forms
For Students
For Parents/Guardians
Passports & Photo I.D. for Travel
Visas & Entry Requirements
Ground Transportation
General Travel Tips & Reminders
Packing
Money Matters
Communication
Cultural Awareness
Recommended Reading List
Health & Safety
Vaccinations
Medications
Prevention Tips
Mental Health Concerns
Safety
Registration with State Department
Additional Risks and Considerations due to Infectious Disease (including COVID 19)
Resources related to COVID-19
Managing Risks
Department of State Travel Advisories
Procedures in Emergencies
Incident Report
Other Health & Safety Tips
Emergency Contact Information while Abroad
Consular Assistance and Crises Abroad
RMC Emergency Contact Information
Notes
Health & Safety
Recommended Reading List
Vaccinations