How to Keep Track of Program Expenses - RMC Study-Travel Instructor Handbook

A variety of apps are available to assist with tracking travel expenses. OIE and the Business Office highly recommends TrabeePocket, which is available for use with a variety of cell phone/tablet platforms. The app is free to use to record expenses, and for $1.99, can export your expenses directly to an Excel spreadsheet, which can be attached to your expense report upon your return. Regardless of whether you use the app or not, a spreadsheet must accompany your reimbursement request. It should contain the date, payee, amount and description of each expense. Supporting receipts should be attached in the same order they appear on the spreadsheet.

Receipts are required and must be provided for each expense. When a traditional receipt for an amount over $25 cannot be provided, instructors must received a signed statement to indicate that a third party has accepted funds in payment for a specific service.