Contingency Funds

The Provost of the College will make final decisions about any use of the Contingency Funds. In general:

• Faculty leading travel courses are expected to use fees collected from students to cover all costs, including their own, associated with travel. In the event that anticipated program costs exceed the funds available, faculty leading travel courses are expected to reduce discretionary activities to conform to available funding.
  • Contingency funds will not generally be available to cover reasonably foreseen discretionary costs that arise from a failure to follow policies stated elsewhere in this Handbook, or from a failure to adhere to college Business Office policies.
• Contingency funds may be used to respond to unforeseen circumstances arising during travel; in most such cases, however, these will only be available on a reimbursement basis. These are not to be used to cover costs that should reasonably been anticipated prior to travel.
• Contingency funds may also be used to cover costs related to responding to an emergency arising during travel, such as the need for a participant to return home due to illness or injury that is not fully covered by insurance, or in the event of a natural disaster or other circumstance that makes it necessary for a group to return on short notice.
  • In all cases where possible, any insurance payments that are obtained by the College following such an emergency will be returned to the contingency account to replenish those funds.