Before Meetings

  1. AZTransfer will email each Chair five weeks prior to the ATF meeting to introduce the Chair and the AZTransfer Facilitator assigned to the meeting.
  2. Review the information in the email and coordinate any necessary meeting details with the assigned AZTransfer Facilitator.
  3. Review information on your ATF Dashboard including the meeting details and the previous year’s meeting report and meeting notes.
  4. At least 21 days prior to the meeting coordinate event details with the Host.
  5. At least 21 days prior to the meeting, use the ATF listserv to send an email to the members regarding:
    - Meeting details;
    - Meeting agenda (and ask for agenda items);
    - Ask members to review their institutional information on the ATF Dashboard;
  6. Post agenda to the meeting calendar, accessible from the Dashboard.

During Meetings

  1. Identify a note-taker to record the ATF meeting notes.
  2. Distribute an attendance sheet to record in-person and virtual attendance.
  3. Coordinate business items with the assigned AZTransfer Facilitator.
  4. Lead the members through all other agenda items and institutional reports.

After Meetings

  1. Ask the note-taker to send the meeting notes to the assigned AZTransfer Facilitator.
  2. Ensure all documents that need to be posted to the ATF meeting report are sent electronically to the AZTransfer Facilitator.
  3. Work with the AZTransfer Facilitator to ensure that the ATF meeting report and ATF meeting notes are posted within 14 days of the meeting.
  4. Represent ATF in any further discussions or meetings related to articulation issues.
  5. If the ATF requests that an item go to the AZTransfer Steering Committee, the Chair may need to attend AZTransfer Steering Committee meetings on behalf of the ATF.


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