Before Meetings

  1. Review the following information that can be linked to from your ATF Dashboard (formally ATF Portal Page):
    - Meeting details;
    - Common course matrix: pathway, AGEC, shared majors, elective and common courses, if applicable;
    - Institutional membership list for your ATF;
    - CEG pages (access by linking to the appropriate college course prefix via ATF Dashboard);
    - ATF meeting reports and notes from the prior year.
  2. Prepare to provide an update about your institution and be ready to send it electronically.
  3. Consult with your institutional colleagues concerning articulation issues or other agenda items.
  4. Communicate concerns and issues with ATF members from other institutions so that articulation activities may be handled efficiently during the meeting.
  5. Be prepared to discuss course or program changes, additions, or deletions that have been proposed or approved since the last ATF meeting.
  6. Discuss with your Chief Academic Officer the possibility of volunteering to chair and/or host the next ATF meeting.

During Meetings

  1. Recommend and tentatively approve changes, if needed, to current course equivalencies and provide these to the designated AZTransfer Facilitator.
  2. Recommend and respond to modifications, additions, and/or deletions to common course matrices. These recommendations are to be included in the ATF meeting and communicated to each institution’s AZTransfer Facilitator.
  3. Confirm the accuracy of the AGEC and pathway.
  4. Communicate changes regarding general education, program admission, and any changes in student transfer information that directly affect the ATF members and/or their students.
  5. Provide any other appropriate institutional updates.
  6. FOR LEAD FACULTY ONLY: Be prepared to vote on all issues on behalf of your institution. There is only one vote per institution/district.

After Meetings

  1. Share appropriate information with your institution for discussion, particularly the impact of CEG, common course matrix and/or exam equivalency changes.
  2. Calendar your next meeting.
  3. Determine if any of the CEG, exam equivalency, common course and/or other proposed changes impact your program and/or institution. If so, communicate appropriately to your campus community members.
  4. If a formal report is required/was presented, follow-up by submitting an electronic version to the chair.
  5. Provide your institutional colleagues with a meeting overview and distribute information received at the meeting. As a representative of your institution, you are responsible for making sure that your colleagues and other personnel concerned with articulation have the most current information. The distribution may include, but is not limited to: AZTransfer Facilitator, department/division chair, counselors and/or program advisors.


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