Faculty Member Duties & Responsibilities

Before Meetings

1. AZTransfer will email all ATF faculty 30 days prior to the ATF meeting day.
2. Review the information in that email and submit your RSVP for the meeting no later than seven days before the meeting. Once an RSVP has been submitted, the virtual or in-person mode of attendance may not be changed within one week of the meeting.
3. Review the following information that can be linked to from your ATF Dashboard:
   - Meeting details;
   - Common course matrix: pathway, AGEC, shared majors, elective and common courses, if applicable;
   - Institutional membership list for your ATF;
   - CEG pages
   - ATF meeting reports and notes from the prior year.
4. Consult with your institutional colleagues concerning articulation issues or other agenda items.
5. Communicate concerns and issues with ATF members from other institutions so that articulation activities may be handled efficiently during the meeting.
6. Be prepared to discuss course or program changes, additions, or deletions that have been proposed or approved since the last ATF meeting.
7. If a faculty member is unable to attend an ATF meeting and an alternate faculty member is assigned to attend in their place, the faculty member is responsible for sharing all documents and email correspondence related to the ATF meeting.

During Meetings

1. Volunteer to be the Notetaker for the meeting if one has not been previously identified. The Facilitator cannot be the Notetaker, and the meeting will not begin until a Notetaker has been identified. The Notetaker will submit the meeting notes to the Facilitator within 24 hours of the conclusion of the meeting.
2. Review current course equivalencies detailed in the CEG pages affiliated with your ATF’s prefixes. Any changes to CEG equivalencies must be submitted through ACETS by your institution’s AZTransfer Facilitator.
3. Recommend and respond to modifications, additions, and/or deletions to Common Course Matrices and Exam Matrices.
4. Confirm the accuracy of the AGEC and pathway at the top of each Common Course Matrix.
5. Provide any other appropriate institutional updates.
6. FOR LEAD FACULTY ONLY: Be prepared to vote on all issues on behalf of your institution. There is only one vote per institution/district.

After Meetings

1. Share appropriate information with your institution for discussion, particularly the impact of CEG, common course matrix and/or exam equivalency changes.
2. Save the date for the following year’s ATF meeting on your calendar.
3. Determine if any of the CEG, exam equivalency, common course and/or other proposed changes impact your program and/or institution. If so, communicate appropriately to your institution’s Facilitator and any other appropriate stakeholders.
4. Provide the colleagues in your department/college with a meeting overview and distribute information received at the meeting. As a representative of your institution, you are responsible for making sure that your colleagues and other stakeholders have the most current information. The distribution may include, but is not limited to: AZTransfer Facilitator, department/division chair, counselors and/or program advisors.