Each year, AZTransfer Facilitators are expected to review their institutional data and send updates to AZTransfer. The links for updating your institutional data can be found on the homepage of the ATF Chatlines, witht he exception of the AAS->BAS database, which are emailed directly to AZTransfer. Many of these updates can be made throughout the year as information changes at your college; however, it is recommended that all databases be reviewed at least each summer in preparation for the upcoming ATF season and updated accordingly. If you need more detailed instructions on how to make these updates, please contact AZTransfer.
1. Institutional Membership Databases
Each institution is responsible for updating their membership lists for the ATFs and other groups associated with AZTransfer. Membership records can be assigned as: Lead Member, Member, Alternate, Liaison, or Listserv Only.
To view your membership by institution, log into the ATF Chatlines and click “Contact List By Institution” under the REPORTS header and select the name of your institution. This will open a new report in a separate web browser tab. To make changes to this data, select “Add a New AZTransfer Contact” or “Update AZTransfer Contacts” under the INSTITUTIONAL DATA header. Contacts that are no longer affiliated with AZTransfer should be inactivated and classified as “historical archive” rather than deleted.
2. AGEC Database (Community Colleges Only)
Each institution is responsible for maintaining and updating their AGEC database. This can be done using the following password protected web site: http://www.aztransfer.com/agec_login
To view the AGEC data, click “AGEC Course Search” under the Tools menu on the AZTransfer home page and select your college. From her, you can review the reports for AGEC-A, AGEC-B, and AGEC-S. To make updates to this data, select “Update AGEC Data” under the INSTITUTIONAL DATA header. Scroll thru categories and edit courses as appropriate.
3. Degrees & Pathways Database (Universities Only)
Each university is responsible for updating their degrees and pathways database. This can be done using the following password protected web site: http://www.aztransfer.com/ATASS
Changes should be made during the summer in preparation for the fall ATF meetings.
To view the University Degree data, use the Degree Search Engine from the AZTransfer tools. From here, you can view all degree program information listed on each Common Course MAtrix. To make updates to this data, select “Update Degree Info” under the INSTITUTIONAL DATA header.
4. ATF Prefix Database
Each community college and university is responsible for updating their ATF prefixes using the ATF Chatlines application. The Chatlines are accessible through this password protected website: http:/www.aztransfer.com/chatlines
To view a report of the course prefixes related to each ATF, log into the ATF Chatlines and click “Prefix List By Institution” under the REPORTS header and select the name of your college. This will open a report in a separate web browser tab. TO make updates to this data, select “Edit ATF Prefixes” under the INSTITUTIONAL DATA header. Prefixes that are no longer used at your institution should be end-dated appropriately, rather than deleted.
5. Course Bank Database
Each community college and university is responsible for updating their Course Bank data. This is done by sending AZTransfer an updated course bank file once a semester. This data appears in the CEG.
6. CEG Course Title Not Found
To view a list of courses from your college that do not have title information, go to the homepage of the CEG. Click the link for “Advanced Search.” On this screen, enter the words “Course Title Not Available” info the course title field. Enter your college name and click Search. This will display a list of courses in the CEG that do not have course titles. To update these records, log into the ATF Chatlines and select “Manage CEG Data” under the INSTITUTIONAL DATA header. You will need to add a new course, prefix, and title for each record for which a course title was not available.
7. High School Dual Enrollment Courses
This is for Community College Review Only. To view the High School Dual Enrollment data, click “Dual Enrollment” under the TOOLS menu on the AZTransfer homepage and enter your college name and click search.
To update this information for your institution, log into the ATF Chatlines and select “Manage CEG Data.” From here, select “Dual Enrollment Courses” to add or update the list of courses your institution offers for Dual Enrollment.