County Assessor’s Annual Timeline Of Events
LANDMARK REQUIRED PROCEDURES
- UPDATE Date Range for Comparables in the Sale Selections Table to include the new year.
- RUN Revaluation Process (Sets Account Values)
Setting Account Values is critical for ELEVEN PERCENT COUNTIES to do in order to pass the equalization study. - Change of Value Notices
- PROCESS Personal Property Renditions (Jan-March 15)
- UPDATE Assessed Values
- DAV Reimbursement (Some assessors run this at Tax Roll or off that dataset, others run it in January. Whenever the county chooses to run it, LandMark recommends creating a dataset beforehand to balance to.)
- PROCESS Exemptions (Jan-March 15)
- Homestead Exemptions
- Veteran’s Exemptions
- Five-Year Manufacturing Exemption Applications
- Senior Valuation Limitations
- Storm Shelter Exemptions
OTC REQUIRED PROCEDURES AND EVENTS
January 1: All Taxable Real And Personal Property Appraised And Assessed
Other Events, Activities, Items Of Importance:
ACCEPT APPLICATIONS FOR:
- Homestead Exemptions, Property Tax Limitations
- Veteran’s Exemptions
- Five-Year Manufacturing Exemption Applications
- Senior Valuation Limitations
- Storm Shelter Exemptions
-County Distribution: Annual Report to the Legislature on Visual Inspection
- New County Assessor/Staff Training In Oklahoma City (January or February After Election)
- Legislature Convenes
- County Boards Of Equalization May Meet Beginning The Fourth Monday In January In Counties With Assessed Valuation Of One Billion Dollars Or More
- Legislature Convenes In January In Odd Numbered Years, February In Even Numbered Years
LANDMARK’S REQUIRED PROCEDURES
- PROCESSING Personal Property Renditions (Jan-March 15)
- UPDATE Assessed Values (Jan-March)
- PROCESS Exemptions (Jan-March 15)
- Homestead Exemptions
- Veteran’s Exemptions
- Five-Year Manufacturing Exemption Applications
- Senior Valuation Limitations
- Storm Shelter Exemptions
OTC REQUIRED PROCEDURES EVENTS
Events, Activities, Items Of Importance: Continue Accepting Applications For Exemptions, County Officers And Deputies Association (CODA) MeetingLANDMARK’S REQUIRED PROCEDURES
- PROCESS Personal Property Renditions (Jan-March 15)
- PROCESS Exemptions (Jan-March 15)
- Homestead Exemptions
- Veteran’s Exemptions
- Five-Year Manufacturing Exemption Applications
- Senior Valuation Limitations
- Storm Shelter Exemptions
- UPDATE Assessed Values (Jan-March)
- APPLY Personal Property Penalties (March-April)
OTC REQUIRED PROCEDURES AND EVENTS
Events, Activities, Items Of Importance:
- Deadline For Accepting Various Applications For The Current Tax Year
- OTC Sending Additional Homestead Reimbursement Forms To Counties
- Second Half Of Previous Year’s Property Tax Due Prior To April 1
LANDMARK’S REQUIRED PROCEDURES
- APPLY Personal Property Penalties (March-April)
OTC REQUIRED PROCEDURES AND EVENTS
April 1: County Board Of Equalization Meets
April 15: All Public Service Returns Due To OTC
April 30: Claims For Tax Exempt Manufacturing Reimbursement Filed By County Commissioners
April 30: Additional Homestead Reimbursement Forms Due Back To OTC
Other Events, Activities, Items Of Importance:
-Assessor Delivers Assessment Roll To County Board Of Equalization By 1st Monday In April
-Daylight Savings Time Begins First Sunday In April
-Assessors’ District Meetings May Begin The Last Friday In April
LANDMARK’S REQUIRED PROCEDURES
OTC REQUIRED PROCEDURES AND EVENTS
May 31: County Board Of Equalization Adjourns Extension of Session 68 O.S. 1991, Sec. 2863-A
Other Events, Activities, Items Of Importance:
-Assessors’ District Meetings May Be Held Each Friday Of The Month
-OTC Sends Base And Additional Homestead Report Forms To Assessors
-OTC Sends Annual Abstract Of Valuation Forms To Assessors
-Legislature Adjourns The Last Working Day Of The Month
-Counties Having A Total Assessed Value Of One Billion Dollars May Extend The County Equalization Board To July 31 In Special Session
LANDMARK’S REQUIRED PROCEDURES
- RUN Abstract Report
- CREATE Abstract Dataset
- RUN Annual Exemptions Report (Homestead Report) (Due to OTC July 1)
- UPDATE Working Year in County’s Information Table (ONLY when the county is ready to start the next year’s revaluation process. LandMark recommends AFTER informal hearings.) This AUTOMATICALLY updates the Base Year
NOTE: Assessment Year will be changed in December when the county does the End of the Year Procedure.
OTC REQUIRED PROCEDURES AND EVENTS
June 15: Annual Abstract Of Valuation Due To OTC
June 15: All Approved Applications For Exempt Manufacturing Sent To OTC
Third Monday In June: State Board Of Equalization Meets
Other Events, Activities, Items Of Importance:
-Reimbursement For Manufacturing Exemptions Sent To County Treasurer
-File The Certified Abstract With County Excise Board Within Ten Days After Receiving Certification From The State Auditor’s Office
-Public Service Protest Period Is 20 Days After The Post Date Of Certification Notices From The SBOE.
LANDMARK’S REQUIRED PROCEDURES
OTC REQUIRED PROCEDURES AND EVENTS
July 1: Homestead Reports Due Back To OTC
July 31: Property Of Railroads, Air Carriers, And Public Service Corporations Assessed Valuations To Be Certified By The State Auditor And Inspector To The County Assessors On Or Before July 31.
Other Events, Activities, Items Of Importance:
-Receipt Of Certified Public Service Values From The State Auditor
-Prepare And File With The Excise Board An Abstract Of Assessed Value After Certification By The State Board Of Equalization For Locally And Centrally Assessed Property (68 O.S. Section 2867 D).
LANDMARK’S REQUIRED PROCEDURES
- UPDATE Public Service Values
- CREATE Excise Board Report
- CREATE Excise Dataset IMMEDIATLY after creating Excise Board Report.
OTC REQUIRED PROCEDURES EVENTS
Events, Activities, Items Of Importance:
-OTC Annual Educational Conference
-Reimbursement For Additional Homestead Sent To County Treasurer
LANDMARK’S REQUIRED PROCEDURES
- UPDATE Levies in Parcel File (Step 1)
- UPDATE Levies in Public Service (Step 2)
- OPTIONAL — BALANCE Excise Report
- ALWAYS Update Levies BEFORE processing Tax Roll
- Recommended: PURGE the Deleted Files from the Tax District, Tax Area and TIF District Tables, to assure clean files before creating Tax Roll.
- CREATE a Dataset at the time the Tax Roll is created.
- CREATE Tax Roll (This automatically uploads the Tax Roll to the Treasurer’s Vendor, but counties need to have the Treasurer’s Vendor set up in the County Information Table.)
- RUN Tax Roll Abstract Report
- RUN State Land Reimbursement Report
- UPDATE Editable OTC Forms (LandMark updates noneditable forms at this time.)
OTC REQUIRED PROCEDURES AND EVENTS
September Events, Activities, Items Of Importance:
-First Review Of Equalization Study Data By The Second Monday In September
-International Association Of Assessing Officers (IAAO) Conference (September/October)
-Assessor Prepares Tax Roll On Or Before October 1
-Deliver The Completed Tax Roll Abstract To The County Treasurer And Certify The Tax Roll Abstract With The County Clerk On Or Before October 1
-Association Of County Commissioners Of Oklahoma (ACCO) State Meeting
October Events, Activities, Items Of Importance:
-Equalization Study Data Review Returned To OTC By First Monday In October
-Report To The Legislature Questionnaire Mailed To Counties In Mid-October
-Report Of Net Assessed Valuation And Millage (Form 993) Sent To Counties
-Assessors’ Association Convention In Oklahoma City
-Legislative Questionnaire Returned To OTC By the Last Day In October
-Final Listing Of Equalization Study Sample Data Results To Assessors By Third Monday
-County Treasurer Prepares And Mails Tax Statements 30 Days After Delivery Of The Tax Roll
-Daylight Savings Time Ends The Fourth Sunday In October
LANDMARK’S REQUIRED PROCEDURES AND EVENTS
AFTER TAX ROLL IS COMPLETE— DO THE FOLLOWING YEAR END PROCEDURES:
- RUN Process Pending Accounts routine to close out the current tax year
(This is a big process that does MANY year end necessities. Click on the words for a complete explanation.) - CLEAR Penalties and Annual Filing Dates in the Appraisal Module for Personal, Real and Commerical
- UPDATE Personal Property Trends and RECALCULATE PP Files ONLY if county did Process Pending in October/December before the trend values were updated.
- PRINT Renditions In Mass
or - PRINT Renditions by Type In Mass
By doing ALL the End of the Year Procedures, this BEGINS a new Tax Year in LandMark.
OTC REQUIRED PROCEDURES AND EVENTS
November 1: Taxes Due And Payable
November 1: Report Of Net Assessed Valuation And Millage (Form 993) Returned To OTC
Other Events, Activities, Items Of Importance:
-Notice Of Informal Protest Filed With OTC By The First Monday In November
-Review And Final Disposition Of Any Equalization Study Informal Protest By The Second Monday In November
-Request To County Treasurer For Current Levy Sheet (As Soon As They Are Certified)
December 1: State Board Of Equalization Meets
December 31: Tax Becomes Delinquent Unless The First Half Has Been Paid
Other Events, Activities, Items Of Importance:
-Notice And Orders Of Noncompliance Sent The First Week Of The Month
-New Schedules, Procedures, Laws, Forms Received For The New Tax Year
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