QP4 – Sales File Maintenance

QP4 – Sales File Maintenance (68OS 2821 E) The OTC shall pull ten Deeds from the County Clerk ranging between 3-6 Months Prior to Audit Visit and compare to Ownership and Instrument Table on a Property Record Card from the Assessor’s Computer System. If any Deed shall be deemed by the Assessor as not correct the A & E shall pull another deed within the same range from the County Clerk to replace the “problem Deed as defined as any Deed in which the Assessor cannot legally change ownership or in which there is no material consideration”. (Copied from the 2023 Performance Audit Updated July 12, 2023)