4.2.2. Streamlined Evidence Collection Process

Building upon our previous enhancements to the audit execution phase, we have streamlined the evidence collection phase within the Audit Planning & Execution workflow, prioritizing efficiency and clarity.

Key Changes:

1. Simplified Evidence Collection Interface

We have redesigned the evidence collection interface to offer a more intuitive experience for collectors.

• Field for Evidence Result Description: Collectors now have the option to provide a description of the evidence result through a dedicated rich textbox. This addition ensures that each sample is accompanied by essential context.
  
  
• File Uploads: Collectors retain the ability to upload files as evidence, facilitating the submission of supporting documents.
  
  
• Improved URL Support: Collectors can now easily add URLs as evidence. Instead of using a rich textbox, collectors can simply provide the URLs along with their display names. These URLs are then displayed in a separate grid and can be removed as needed.

  !!Please note that if no display name is provided, the URL will be listed as is.

* This flexibility in evidence submission enables collectors to adapt to diverse scenarios and capture evidence in the most suitable format, whether through descriptive text, file uploads, URLs, or a combination of these methods.

For detailed guidance on using the fields in this accordion, please refer to the relevant section of the Collect Evidence form.

2. Evidence Tracking

We have added a new grid to the Collect Evidence form called Evidence Summary. This grid provides a comprehensive log of all collector actions related to evidence (including descriptions, attached files, and URLs), ensuring transparency and accountability throughout the evidence collection process.

3. Improved Auditor Review Process

To simplify how auditors review collected evidence, we have replaced the Test Information accordion in the Validate Requirement form with the more intuitive sub-accordion, Evidence from Collectors. Nested under the main Evidence accordion, this sub-accordion provides access to all collected evidence for the linked test. Auditors can use this interface to trigger a third round of evidence collection, if necessary.

• By viewing evidence individually, auditors can access samples from each round of collection. This includes any information provided in the evidence result description, attached files, or URLs.

!The ‘Evidence from Collectors’ sub-accordion is only accessible in the form after the collected evidence has undergone review and approval.