11.1. Plan Audit

In the New Audit Plan form, users can select one or more defined audits and prepare them for scheduling and execution.

*For guidance on common form functions, please refer to the dedicated section in the manual.

1. Audit ID: This field is automatically populated with a unique identifier for the audit. It ensures that each audit can be distinctly referenced and tracked within the system.
2. Add: This button allows users to add an audit definition, setting it up for execution.
   • If selected, it will display the Add Audit Definition form.
     

     *Once saved, the selected audit definition will appear in the grid. Users can then opt to add more audit definitions to the plan or remove existing ones using the Delete ( ) function.

3. Audit Name: This is a text field that allows users to input a name for the audit. It is a mandatory field.
   

   **Once an audit definition has been added, its name will automatically populate this field. If multiple audit definitions are added, their names will populate the field with an ampersand (&) separating them.

4. Start of Execution Period: This is a date picker that allows users to input/select the date when the audit execution will begin.
5. End of Execution Period: This is a date picker that allows users to input/select the date when the audit execution will conclude.
6. Start of Audit Scheduling: This is a date picker that allows users to input/select the starting date for scheduling the audit, ensuring a timely and organized audit execution.

   !!The date entered in the Start of Audit Scheduling field can be before or during the execution period. It cannot, however, extend beyond the End of Execution Period date.

7. Total Estimated Effort (Hours): Once an audit has been selected for execution, this field will automatically display the total number of hours estimated for its execution.
   • If multiple audits are selected, this field will display the combined total of hours.
     

     **The estimated effort of an audit is a value entered originally in the New Audit Definition form.

8. Audit Type: This is a single-select dropdown field that retrieves the list of predefined audit types. It is a mandatory field.
   • If a single audit definition is selected, this field becomes disabled, displaying only the audit type associated with the selected audit definition.
   • If multiple audits are selected, this field reverts to being an active dropdown menu, enabling users to choose the relevant audit type applicable to all selected audits.
     

     **The audit type is a value selected originally in the New Audit Definition form.

9. Accordions: The form includes two collapsible sections, known as accordions, which each serve a specific purpose.
   • Requirement(s) Need Testing?
   • Location Override (Optional)
10. Save Form: This button allows users to save the form.
    • If saved, the form can be found in the Drafts folder of the Task Navigation Pane.
      

      **A saved form can be found in the Drafts folder if it is the initial step of a workflow, also known as a starter form. If the form is a task assigned in the middle of a workflow, it will be located in the Pending Tasks folder.

11. Submit Form: This button allows users to submit the completed form.
    • To maintain the integrity of the Audit Plan ID system, we have implemented a validation mechanism. When users select this button and are ejected from the New Audit module, a pop-up window may appear with the following message:
      

      **This notification is triggered by the ID allocation system, which is designed to prevent duplicate Audit IDs when multiple audits are initiated simultaneously or in rapid succession.

    • After submission, the audit remains inactive until the specified Start of Audit Scheduling date is reached.
      • Upon reaching this date, the system automatically triggers the Schedule Audit task, assigning it to the designated team leader.
        

        !!Audits awaiting scheduling are recorded and monitored in the Audits – Pending Schedule module.

*To access additional options or perform actions related to the form, please utilize the kebab menu ( ) located in the upper rightmost corner.