11.9. Review Evidence

Once the collected evidence has been submitted, the lead evidence collector will receive a notification in their Pending Tasks prompting them to review the evidence

*An email notification will also be sent to alert them of the task. For more information on email notifications and their role in the application, click here.

Clicking on either the subject in Pending Tasks or the button in the email will direct users to the Review Evidence form.

!In the Collected Evidence grid, users can reject individual evidence items by checking the corresponding Reject checkbox. Selections can be saved by clicking the Save Changes button or by simply clicking outside the grid. To discard selections, click on the Discard Changes button.

1. Edit ( ): This button allows users to access and review the collected evidence.
   • If selected, it will display the Review Collected Evidence form. Users cannot make any modifications in this form. They can, however, add, edit, and/or reply to comments.
     
     • Comment: This field contains any comments previously entered by the evidence collector in the Collect Evidence form. The reviewer can edit and reply to these comments, as well as add new ones.
   • Any comments or replies added here will populate the Comments grid in the Review Evidence form.

     **The Comments grid is only visible in the form if comments have been left by the collector or if the reviewer adds any comments.

2. Reason for Rejection: This is a rich text field that allows users to provide the reason for the rejection.
   • If evidence is rejected, the reason provided here will be displayed in the corresponding field within the the Collect Evidence form.
     

     !!Users cannot reject evidence without providing a reason.

3. Reject Selected Evidence: This button allows users to reject the selected evidence.
   • If clicked on, the evidence collector(s) assigned to the selected evidence will be tasked with re-collecting it.
     • They will again receive the Collect Evidence form, but this time the grid will only contain the rejected evidence. The form will also include the Reason for Rejection field, containing the provided reason.
       

       **In the Collect Evidence form for the rejected evidence, the fields will all be populated with previously entered information. Users can still make modifications where applicable.

     • Once evidence has been re-collected, it will be sent back for review.
       • If upon review, all evidence is approved, the Collect Evidence workflow will end.
       • If upon review, evidence is rejected, this process will repeat.
   • This button refers to all evidence items for which the Reject checkbox has been selected.
     
4. Approve All: This button allows users to approve all collected evidence.
   • If selected, the Collect Evidence workflow will end.
     • The assigned evidence collector(s) will be notified of the approval via email.
       
   • Once all collected evidence has been reviewed and approved, it will populate the Evidence from Collectors accordion in the Validate Requirement form.

*To access additional options or perform actions related to the above grids, please utilize the corresponding kebab menu ( ) located in the upper rightmost corner.