Copy List Permissions

“Copy source list permissions to target lists”

DeliverPoint provides an interface to copy the list permissions (list1) to other lists (list2, list3, etc.). DeliverPoint uses the following rules during the copy:

1. Lists with inherited permissions will be ignored.
   
   
2. Lists where user does not have the Manage Permissions rights will be ignored.
   
   
3. If a user tries to use the Copy Lists Permissions command, and they have no Enumerate Permissions rights over the source list, the DeliverPoint operation will have no affect.
   
   
4. When the target list’s parent site has any missing permission levels, all assignments that use those missing permission levels will be ignored. For example, when user1 is mapped to both the Read and PermLevelSpecial permission levels for the source list in site1, and site2 has Read but no PermLevelSpecial permission level, then, user1 will be copied without PermLevelSpecial, and user1 is mapped to only the Read permission level for the list2.
   

To use the Copy List Permissions command, complete the following steps:

1. Navigate to the DeliverPoint dashboard, on the View Ribbon tab, click either the Farm Centric or Account Centric.
   
   
2. In the tree view, either select any site or site collection, and then on the Commands Ribbon tab, click Copy List Permissions in the List Management group.
   
   
   
   or, if lists and libraries are displayed in the tree view, select a list or library, and then on the Commands Ribbon tab, click Copy List Permissions in the List Management group.
   
   The Operation: Copy List Permissions page is displayed in the dashboard results pane.
   
   
3. Complete the information in the following five sections:
   
   
   

• Source List: Click the plus sign (+) to expand the appropriate Web Application, continue to expand SharePoint objects until you find the list you wish to use as the source list, and then select the checkbox to the right of the list. You can only select one list as the source list.
  
  
  
  
• Target Lists: Expand the SharePoint object in the target tree view. Select the check boxes for those lists you wish to copy the source list permissions. You will see a check box above the top level site of each site collection and each site, labelled, Check/Uncheck all, that allows you to select or clear the check boxes for all lists in the site collection, or site.
  
  
  
  
• Job Processing: Select one of the transaction types: Run Now, Run Later or Both. This option determines when the job will be processed. The default setting is Run now.
  
  
  
  
• Clone options:
  
  
  • Clear or select the Clone groups in target webs checkbox, if you want to have missing group assignments, including their member accounts, to be created in the target site’s site collection. For example, when you select the checkbox, and Group1 is assigned permissions in site1 (the source list site) and site2 (the target list site) does not contain Group1 , the DeliverPoint action will create a new group with the same name in the site2 and will assign to that group the required permissions for the target list.
    
    
  • Select Clone role definitions in target web checkbox, if you want to copy the permission level settings from the target list to the source list. By default the permission levels used by the source list are not copied to the target list.
    
    
  • Clear or select Support Rollback for the option to rollback changes.
    
    
    

Click Next to display the confirmation screen in the results pane.



Review and then click OK. You may need to scroll down to see the OK button.

The next screen shows the message “Jobs have been successfully created to copy the selected item’s permission” in the results pane. This does not mean that the Copy List Permissions DeliverPoint action is complete – this page is a confirmation that DeliverPoint job(s) have been created. DeliverPoint will create one Clone List Permissions job for each target list. If you choose the transaction type: Both, then two DeliverPoint jobs will be created for each target list. The Copy List Permissions action will not be processed until the DeliverPoint job(s) are completed. DeliverPoint executes the job according to the timing of the Transaction Type selected.



Click Return to display the Operation: Copy List Permissions screen so you can complete another Copy List Permissions action, or click Job Status to display the DeliverPoint Job Status and History page, which you can use to monitor the Clone List Permissions job(s).

*Note: You can display the DeliverPoint Job Status and History page from the View menu on the DeliverPoint dashboard.

Copyright © 2024 Lightning Tools — Powered by