10.1.9. Review and Approve Audit Results

Once the audit results have been submitted, the auditor manager will receive a notification in their Pending Tasks informing them that they need to review and approve the audit results.

They will also receive an email informing them that they have a new task to do.

Clicking on either the subject in Pending Tasks or the link in the email should direct the auditor manager to the Review & Approve Audit Results form. This form can be divided into three main sections: (1) Requirements, (2) Entered Observations, and (3) Trigger Quality Event(s).

1. Requirements

Users cannot make any modifications in this section of the form. They can, however, individually view the requirement reports (submitted by the auditors).

1. View: This button allows users to view the audit requirement report.
   • To view, select the requirement that you want to view from the grid and click on the View button. In viewing mode, users cannot make any modifications. They can, however, view details inside supplemental forms, download any attached files, and perform Excel-related activities (export, import, and create an Excel template).

2. Entered Observations

Users cannot make any modifications in this section of the form.

1. Export to Excel: This button allows users to export selected columns from the grid to Excel.
2. Excel Template: This button allows users to generate an Excel template of the grid.
3. Import from Excel: This button allows users to import data (inside columns) from an Excel sheet into the grid.

3. Trigger Quality Event(s)

In this section of the form, users can trigger quality events for the audit observations (shown in the previous section).

*Once a quality event has been triggered, it will apply to all observations selected in the dropdown. If users wish to create a separate quality event instance for different observations, they will need to select those observations one by one and click on the Create Quality Event button after each selection. An observation can only be selected and triggered for a quality event once.

1. Observations for Quality Event: This is a multi-select dropdown field that retrieves the list of observations for the audit. It allows users to select multiple values at a time from the dropdown. The observation(s) selected will be sent to the Quality Event application.
   • Select All: This button allows users to select all observations.
   • Deselect All: This button allows users to deselect all observations.
2. Create Quality Event: This button allows users to create a quality event.
   • If selected, a message will appear informing the user of the Quality Event ID.
     
   • The assigned user will automatically be tasked with reviewing the issue. Details about the audit plan and the selected observations associated with the audit plan will be included in this task.
     • For more details on the Quality Event workflow, see the User Manual for the Quality Event Application.
3. Clarification Required: This button allows users to send the audit results back for further clarification.
   • If selected, the assigned auditor(s) will be tasked with re-executing the audit.
     • They will again receive the Execute Audit form, except this version will include all previously populated information. Users can still make modifications where applicable.
     • Once the audit has been re-executed, its results will be sent back for review.
       • If upon review, the results are approved, the Plan & Execute Audits workflow will end.
       • If upon review, the results are sent back for further clarification, this process will repeat.
4. Sign-Off: This button allows users to sign-off on the audit results, bringing the Plan & Execute Audits workflow to an end.