10.1.6. Execute Audit

Once the audit schedule has been confirmed and the set start date/time has arrived, the assigned auditor(s) will receive a notification in their Pending Tasks informing them that they need to execute the audit. (Assigned auditors, in this case, refers to the auditors—lead or otherwise—that have been assigned to specific requirements.)

They will also receive two emails. The first email will inform them that the audit execution has started. It will specify the deadline for the execution.

The second email will inform them of the list of requirements that need to be audited.

*Depending on when the first reminder was set to be sent for the audit (in the New Audit Definition) form, resources might also at some point receive an email reminding them that they are required to execute the audit.

Clicking on the subject in Pending Tasks should direct the lead evidence collector to the Execute Audit form.

1. Check . . . Complete: This is a checkbox which, if enabled, allows users to tag all the requirements in the grid as complete.
   • If selected, the Is Completed checkboxes will all be enabled.
2. Edit: This button allows users to input the result(s) of a requirement.
   • To utilize this function, select the desired requirement from the grid and click on the Edit button. It will open a pop-up window with the Requirement Conduct Result form.
3. Export to Excel: This button allows users to export selected columns from the grid to Excel.
4. Excel Template: This button allows users to generate an Excel template of the grid.
5. Import from Excel: This button allows users to import data (inside columns) from an Excel sheet into the grid.
6. Submit Audit Results: This button allows users to submit the audit results.
   • Users cannot submit the form until all requirements have been marked as completed.
     • Otherwise, however, if users select this button and the assigned rounds of evidence collection are still in progress, the user will be alerted of the fact and asked if they wish to proceed. Choosing to proceed means that the tasks assigned to the evidence collector(s) will automatically be closed and removed from their Pending Tasks tab.
   • Once the audit results have been submitted, the lead auditor will be tasked with reviewing and approving them.