10.1.7. Collect Evidences

Once the audit schedule has been confirmed and the date for the first round of evidence collection has arrived, the assigned collector(s) will receive a notification in their Pending Tasks informing them that they need collect evidence.

Clicking on the subject in Pending Tasks should direct the collector(s) to the Collect Evidences form. In this form, the collector(s) can access the assigned rounds of evidence collection, including the third round (if one was triggered in the Test Results form).

*If the same date is set for both the first and second rounds of evidence collection, the user will receive them in the same task. If different dates (either start or end) are set, however, the user will receive the rounds as separate tasks on the respective days. Likewise, if the third round is triggered after this form has been submitted, the user will receive a separate task for it.

1. Edit: This button allows users to collect the evidence for a round.
   • To utilize this function, select the desired evidence request from the grid and click on the Edit button. It will open a pop-up window with the form Collect Evidence.
2. Export to Excel: This button allows users to export selected columns from the grid to Excel.
3. Excel Template: This button allows users to generate an Excel template of the grid.
4. Import from Excel: This button allows users to import data (inside columns) from an Excel sheet into the grid.
5. Submit Evidences: This button allows users to submit the collected evidence.
   • If users select this button despite not having collected as many samples as required for the audit, they will be alerted of the fact and asked if they wish to proceed.
   • Once the collected evidence has been submitted, the lead evidence collector will be tasked with reviewing it.