Managing Shipments

Shipment Overview Page

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Create a Shipment

*For a step-by-step guide on how to set up a new sector please follow the use case

From the shipment overview page, click on to add your shipment.

This will open a popup as illustrated below, allowing you to choose a shipment ID for your shipment:

*Note: If you have created similar shipments in the past, you also have the option to choose a template for your new shipment out of the existing ones.

Once you have chosen the shipment ID, click OK and you will be redirected to the screen, allowing you to choose the detailed information for your shipment.

*Note: Alternatively, you can add information at a later stage by clicking on the Modify button of a shipment.

You can add the following information to the shipment:

• General settings about the shipment: In this section, you can edit the name (i.e. Unique Shipment Identifier) of the shipment and optionally can add a descriptive note to the shipment. You can also define the customer of the shipment by selecting one from a drop-down list.

• Transportation information of the shipment: In this section, you can define the origin, destination, trip ID, transport method, transportation company, and carrier of the shipment. Origin, destination, and transport method need to be selected from their drop-down lists. If the method is selected as “Air” then the carrier field will show a drop-down list with “Air Carrier” subset list that is already defined in the system. For other transport methods (e.g., road) carrier field will become a free-text field and will allow you to type the name of the carrier.

• Product information for the shipment: In this section, you can choose the predefined product for the shipment. If a product code is defined for the product, then selecting the product will populate the product code filled in the screen. Optionally you can define the related batch number and order number.

*Note: Before you start creating a shipment and defining its detailed information, make sure you have already defined and/ or configured the following information:

• Customer
• Location (to be defined as origin/destination)
• Product
• Air carrier subset list
• Also note that you may not be able to delete an item (e.g. customer or product) if it has once used with a shipment.
  

After defining the general information for your shipment, you need to associate the necessary devices to the shipment:

Click in the serial no. field to choose your device for the shipment:

Select or modify the start date and click on

* Note: A start date is not required and if left empty will be adjusted based on the activation of the device. But if the device is already running prior to the association a start date has to be added.

After associating the devices, you need to enable the alarm monitoring for the shipment by choosing an existing alarm profile. This will enable SmartView to apply the appropriate rules, and notify you in case of an excursion alarm. You can access the alarm page by clicking on the alarm tab:

Click on the monitoring button, to enable the alarm monitoring:

Once this has been enabled, you can choose the appropriate alarm profile from the drop down list:

*Note: If you cannot find the necessary alarm profile in the list, you can define a new alarm profile by following the steps in chapter Alarm Profiles.

By selecting the alarm profile in the drop down list, the alarm profile will be applied to your shipment. Click on to save your changes.

Add a Device Association to a Shipment

After creating a Shipment, you need to associate one/more devices to it.

You can also add devices to an existing shipment that has not been started yet.

Unit Load Device
You can add one or multiple unit load device ids to the device association.

Commission Number
You can add one or more commission numbers to the device association.

Modify a Shipment

The Modify Shipment screen can be accessed in two ways:

1. From the options button in the shipment overview page, choose Modify Shipment.

2. By clicking on a shipment in the shipment overview page, you will be redirected to the view shipment page.
Click on the button.

For more information in this regard please access the modify shipment chapter.

Add an alarm profile to a shipment

To add an alarm profile to the shipment, click on the Alarm profiles tab in the modify screen of the shipment:

Click on the monitoring button, to enable alarm monitoring:

From the dropdown list, select the alarm profile which you have created.

Click on to save your alarm profile to this shipment.

!Clicking on “Monitoring Enabled” when it’s already activated will remove the currently set up profile from the shipment.

Add a Milestone to a Shipment

SmartView allows a user to document useful information related to a specific shipment by allowing the user to add a milestone to the shipment.

For example, to document the arrival of a shipment to a location, a user can add a milestone “Shipment arrived at location X” with the time stamp of the arrival.

For more details in this regard please access the Creating a Milestone chapter.

Add files to a shipment

To ensure the best possible documentation it is also possible to add documents to a shipment this can be done by the last tab named Files.