5.5. Update Annual Declaration Statuses Manually

In exceptional circumstances HR Partner may require to update a staff member’s Annual Declaration monitoring status manually. This procedure is applicable under the following circumstances;

• a staff member is Separating during a review season
• a staff member is proceeding on outgoing secondment during a review season
• a HR Partner returns the annual declaration form to staff member requesting for additional information but the staff member fails to resubmit the form within provided time lines
• a staff member fails to submit their annual declaration form within the provided timelines
• a staff member submits their annual review after closure of the annual review season.
  

1. Log in to Umoja Enterprise Central Component (ECC) using your Unite ID account credentials.

2. Click after typing PA30 in the command text box.

3. On the Maintain HR Master Data, select a Personnel Number and click edit button .

If a Monitoring follow up date already exist in the record, ensure to update to Follow up completed status and the date to be on par with the date of Monitoring Complete failure to do this may lead to a date conflict error.
Ensure to select ALL in the_ period selection option_ to view existing records

4. Select and update the Monitoring Completed Status with one of the statuses available in the dropdown as needed. Add remarks and save the record.

Select status:

• Completed on Separation – when a staff member is Separating during a review season
• Completed on Secondment – when a staff member is proceeding on outgoing secondment during a review season
• Non-compliant/incomplete documentation – when a HR Partner returns the annual declaration form to staff member requesting for additional information but the staff member fails to resubmit the form within provided time lines
• Non-compliant/Fail to submit –when a staff member fails to submit their annual declaration form within the provided timelines
• Completed after deadline – when a staff member submits their annual review after closure of the annual review season.
  

  Once the Monitoring Completed status is updated with a date, this automatically disables the Employee Self-Service (ESS) link available to staff member to access the annual declaration form.

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