| Dependent Type |
Documentation to prepare for Umoja upload |
| Spouse |
- For a dependent spouse who is employed, an annual wage statement or tax return showing that earnings are below the earnings limit. All earnings received, including but not limited to pension income, such as retirement and disability benefits, and earnings resulting from investments, shall be taken into account when considering dependent’s computation of the annual gross earnings.
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US citizens or permanent resident holders in receipt of dependency allowance for a spouse, must file joint tax returns whether or not their spouse is employed, and all dependents must be claimed on their return.
- For a new spouse or partner (whether dependent or not), marriage certificate, certificate of partnership and the birth certificate or passport of the spouse or partner.
- For a separation or divorce, the divorce decree or legal separation documents.
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| Natural or legally adopted child, Stepchild |
- For a new child, birth certificate and adoption decree, if applicable
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Foster care and guardianship do not constitute legal adoption. For staff members who are not custodial parents, and do not have a court document specifying the amount of child support payments, a notarized affidavit from the custodial parent must be provided indicating the amount of support that the staff member provides for the child. The staff member must also provide proof of payments in the form of cancelled cheques, wire or bank transfers.
- For dependent children or stepchildren between the ages of 18 and 21, completed Certification of Attendance form as proof of full-time school attendance
- For a stepchild of any age, proof of residence with the staff member, as well as custody agreement
- If the staff member is in receipt of any governmental assistance (i.e. government grant) in respect of any of his/her dependent children, he/ she must report the annual amount of the grant in the Employee Self-Service (ESS) application.
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| Disabled Child |
The disability certification by UN Medical Services (process done offline).
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| Secondary dependent: Parent |
Proof of financial support provided during the year, the amount of support must be at least twice the amount of the allowance. Alternatively, proof of residence if the secondary dependent lives with the staff member.
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| Secondary dependent: Sibling |
- Proof of financial support provided during the year; the amount of support must be at least twice the amount of the allowance.
- For a sibling between the ages of 18-21, proof of full-time school attendance
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Other children who fulfil the age, school attendance and support requirement may be recognised as dependent children.
For deceased household members (regardless of their dependent status) staff members will need to submit their death certificate.
Cash payments and affidavits cannot be accepted as proof of financial support. Acceptable proof of support: cancelled cheque, money order receipts, copy of certified cheque or bank transactions.
For more information refer to Review of staff claims for dependency benefits for 2020 (ST/IC/2021/8).
)footnote
Last modified:
1 March 2022
