The request for a new Dependency Allowance may be submitted in the Employee Self-Service (ESS) by the staff member, the HR Administrator or HR Partner on behalf of the staff member. After the request has been submitted, the HR Partner approves the request in ESS.
In exceptional circumstances the staff member may also submit originals to the HR Partner offline together with an offline form P.85n (Request for Change in Dependency Status – effective on or after 1 January 2018) and the HR Partner will make the dependency changes in Enterprise Central Component (ECC).
The following must be requested offline and completed by the HR Partner in ECC; modifications to:
- dependency status prior to 01.01.2017,
- existing household employees, or
- dependents for adjusted single parent allowance.
The specific procedures are outlined in Dependency Allowance Procedures. These include:
- general procedures that are needed as prerequisites before or after a transaction to add or modify a dependency record is executed (such as review of dependency history, running dependency reports or adding documents);
- approval of a dependent spouse, child or secondary dependent (ESS Workflow).
- change of marital status, addition of a spouse, child, secondary dependent or household employee in ECC (exceptional method).
- granting and discontinuing single parent allowance.
- approval of modifications or discontinuation of a dependent (ESS Workflow)
- modification or discontinuation of a dependent (ECC Workflow).
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