- Review the staff member’s appointment status in Umoja (view contract data via PA20) to ensure eligibility for the dependency allowance.
- Review and use policy and guidelines to verify eligibility for household members to be UN recognized family members.
- Review staff member’s current family member profile in Umoja (view family member/dependants via PA20), noting the existing family members and checking for the following circumstances:
- No duplicate requests, i.e. adding the same child twice or adding an additional recognized spouse;
- Claim of EITHER a dependant spouse OR a secondary dependant (staff members cannot establish both as dependants). In cases of two staff married to each other, only the higher salaried staff member can claim dependency;
- Staff members in General Services & related categories do not exceed the maximum of 6 dependent children, if applicable.
- Check if the staff member has claimed single parent status and if yes, if there is any financial support received on behalf of a dependant.
- Review staff member’s official status file for official documents related to UN recognized family members. If the official documents are not on file, the staff member must be instructed by the HR partner to take action to submit them as per the Required Official Documents. The HR partner will not approve any dependency requests without seeing and verifying original supporting documentation, even if a non-verified copy has been attached to the Employee Self-Service (ESS) application.
)footnote1
Last modified:
20 January 2022