Follow the steps below to review and approve or reject an annual declaration submitted by a staff member.
- Log in to the Umoja Employee Self-Service (ESS) using your account credentials.
- On the Home screen, click on the Work Center link.
- On the Approver Work Center screen, click on the Entitlement Pending Items link.
- Select the Annual Declaration for the staff member you want to review and click on the Review and Approve button to open the form.
- If the names of dependents appearing are incorrect, please get in touch with your staff member directly as the current review is also intended for staff to have their dependency records reflected accurately. Any misspellings or inaccurate dates should be corrected.
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- Staff member’s Dependency Benefits details are displayed.
As required, review the changes submitted by the staff member in the following sections:
- Personal Information Data
- Recognized Spouse/Partner Data
- Child Information section
- Secondary Dependent/Household Members Info section
Ensure that the staff member has attached the required supporting documentation. In the attachments section, review each supporting document provided by the staff member.
Review the comments provided by the staff member, if any, displayed on the staff member’s Comments box.
If the staff member is required to revise their submission or provide additional supporting documentation, add the required comments in the HR Comments box and click on the Back to Author button, which will return the Annual Declaration Form to the staff member for completion.
If the Annual Declaration is completed accurately, click on the Approve button.
- Click on the X button on the top right of the screen to close the review tab and return to the Work Center
- The Annual Declaration you just worked on will still show in the list. Click on the Refresh button and the completed Annual Declaration will be removed.
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Last modified:
20 January 2022