12.5.1.4.8 Creating MS Word Templates

MS Word Templates help you automate the addition of headers, footers, and metadata to your EPC documents. It ensures your documents align with your organization’s formatting, standards and regulatory requirements by automatically applying predefined templates that include critical information such as the document’s author, date, version, and more. This feature simplifies document preparation and enhances consistency across all documents.

Getting Started

1. Create a new document in EPC.
2. When selecting the document type, choose ‘Template’
3. In the ‘Template Type’ dropdown, select ‘MS Word Template’

4. Upload the desired file.
5. Save the document.
6. Download the file of the new document you created just created.
   • All metadata (document title, author, date, etc.) will be injected into the properties of the file automatically.

Preparing the MS Word Template

1. In Word, click into the header or footer area and customize it as desired.
2. Add the desired UDAs and metadata in the header and/or footer:
   • Navigate to Insert → Quick Parts → Doc Properties → Select the desired UDA or metadata.
3. Save the file.

Upload Your Template to EPC

1. Create a new document in EPC.
2. When selecting the document type, choose ‘Template’
3. In the ‘Template Type’ dropdown, select ‘MS Word Template’
4. Publish the Template.

Applying the Template

1. Navigate to any document you want to apply the template to.
2. Download the file.
3. Re-upload the file.
4. Access the Select a MS Doc Template dropdown.
5. Choose the template from the list.
6. Save the document.

Final Output

The selected template dynamically injects the UDAs and metadata into the file’s headers and footers.