An efficient and effectively run SLSC will have a well-organised information management system. Information such as membership nominations, correspondence, minutes, reports and circulars are some of the information sources that will need to be received, recorded, distributed and stored.
The SLSC has a responsibility to maintain secure storage of confidential data and prevent any data breaches within the SLSC.
The office-bearer assigned to collecting and distributing information will ensure the relevant people receive a copy of the original correspondence. SLSCs should keep all files such as minutes, correspondence, financial records etc., for a minimum of 7 years. Wherever possible, keep files for longer and save the information electronically.
SLSC officers should also have their officer settings in SurfGuard set to upload electronic documents into the SLS Members Area Document Library and create SLS Members Area News and Events articles where appropriate. SLSC officers should refer to the SLS Members Area User Guide to learn how to manage, upload, replace and maintain SLSC documents all their SLSC members can access and view within the SLS Members Area Document Library.