10.7. Sign Off on Vigilance Record

Once all associated actions have been approved, the assigned reviewer will receive a notification in their Pending Tasks, prompting them to sign off on the vigilance record.

*This task is automatically assigned to the reviewer listed in the Reviewer field of the New Vigilance Record form, which corresponds to the reviewer for the first case linked to the vigilance record.

*An email notification will also be sent to alert the reviewer of the task. For more information on email notifications and their role in the application, click here.

Clicking on either the subject in Pending Tasks or the button in the email will direct users to the Sign Off Vigilance Record form. This form, largely mirroring the Check Effectiveness form, presents most fields in a read-only format. Users can review key information about the record, including the root cause analysis and implemented actions, to verify its completeness and accuracy before deciding to approve or reject it.

1. Reject: This button allows users to reject the vigilance record.
   • If selected, the assigned RCA owner will be tasked with reassessing it.
2. Record Complete and Approve: This button allows users to finalize and approve the vigilance record, bringing the workflow to an end.