Batch Indexing

Batch Indexing allows documents to be scanned into the RVI system then indexed at a later time. This is very time and cost effective because you can have multiple users indexing batches of documents at the same time.

*Before you can use Batch Indexing, you will need to create a Batch Scanning Profile to be used at scan time. Click HERE for details on Scan Using A Profile.

To Batch Index:

1. Select
   

2. Choose

3. Single mouse click the batch to be worked.

The Batch Name is automatically created when the documents are scanned. The Count is the total number of records in the batch. The User, Date, and Time values are also defined to the scanned batches. These values are displayed when the batches are displayed so the user knows who scanned the batch and when the batch was created.

Note: The Batch Index List will indicate if any batches are currently being indexed. These batches are locked. Only one batch can be indexed at a time. The locked batches will show who has the batch locked and when the batch was locked. When the user exits the batch indexing page by clicking the Back button, the batch will be unlocked. If the session is closed without first exiting the batch, the batch will remain locked and will have to be manually unlocked.

4. Double click the first image in the batch.

To queue up the entire batch, click the box next to Flags to mark all records in the batch then select Display Checked.

5. Index the image.
   

6. Click to save the index values and move to the next document in the batch.

OR

7. Click to temporarily skip the current document and move to the next document in the batch.

Cancel:	Exits the batch process without updating the current record.
Delete Record:	Permanently delete the document.

Copyright 1992, 1999, Real Vision Software, Inc. (RVI), Alexandria, Louisiana. No part of this document may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means without the express written consent of RVI Software, P.O. Box 12958, Alexandria, LA 71315-2958. However, copies of the One Look Manual can be reproduced, in whole or part, for use with the Real Vision Imaging System by Real Vision Software Licensee’s, for use with the imaging system.