14. My Department’s Trainings

In this module, department managers can access and manage the list of trainings assigned to their department.

*For instructions on how to assign a user as department manager, please refer to the Departments tab of the Organization Management (Admin) application.

1. Edit ( ): This button allows users to access and manage the training details.
   • If selected, it will display the Manage Training form. In this form, department managers can view the number of trainees in their department assigned to the training and their training status (completed vs. not applicable).
     
     • Edit ( ): This button allows users to access and manage the training details for a specific trainee.
       • If selected, it will display the Manage Applicability form. This form, largely mirroring the Execute Training form, presents most fields in a read-only format. At the bottom of the form, the department manager can mark the training as either complete or not applicable for the trainee.
         
         • Completed: This is a checkbox which, if enabled, allows users to declare the training as complete.
         • Is Not Applicable: This is a checkbox which, if enabled, allows users to declare the training as not applicable.
           

           !!If a training has been marked as not applicable for the trainee, it will remain so indefinitely. In other words, when the training is next triggered, even if the trainee has been assigned to it, they will not receive it.

         • Comment: This field allows users to add comments or notes regarding the training.
           • For more details on this field, click here.
         • Save and Return: This button allows for users to save their changes and return to the Manage Training form.
           

           **If a training has been marked as either complete or not applicable, it will be removed from the relevant trainee’s task list.

     • Save and Return: This button allows for users to save their changes and return to the main form.

!If the applicability for the training has been set as mandatory, the department manager can only mark the training as complete for the trainee.