8.2.4.5. Assign

From the task context menu, users can access the Assign icon, a feature which enables users to assign/forward tasks to other recipients. When this icon is selected, it displays the following form:

!In order for the Assign icon to be featured in the task context menu, users must enable the option for the task to be assignable in the DBP Designer.

1. Recipients: This is a multi-select dropdown field that retrieves the list of users from DBP. It allows you to select multiple recipients at a time from the dropdown.
2. Use Current Description: This is a checkbox which, if selected, allows users to use the current description associated with the task.
   • This description would have been defined in the DBP Designer.
   • If this checkbox is selected, the Description field below will be disabled.
3. Terminate Current Task: This is a checkbox which, if selected, allows users to terminate the current task.
   • If this checkbox is selected, any current instance of the task will be terminated, meaning that it will be removed from the current assignee’s Pending Tasks folder.
4. Keep Current Sender: This is a checkbox which, if selected, allows users to keep the current sender of the task.
5. Description: This is a text field that allows users to input a description of the task. It can be expanded to encompass multiple lines.
6. Save: This button allows users to save their changes and forward the task.

*A task can be forwarded to multiple users. Once a task has been completed, however, it will be removed from the task folder of the other recipients. For example, if a task is sent to Recipient A and Recipient B, but Recipient A completes the task before Recipient B, the task will be removed from Recipient B’s task folder.