Adding Projects

1. Add Project

To add a project to Reel-Scout™ RS Studio (“RS Studio”), begin by entering the Projects module from the menu bar. Click on Add in the Projects sub-menu.

*Except when you are typing in the Project Summary and Location Needs fields, avoid using the “enter” key. Using the “enter” key will save the project file as is and move you to the next page. If you inadvertently strike the “enter” key, you can search for your project and then continue to edit your work.

2. Enter Project Information

On the Add Project screen, you can enter all of the information for your project. Required fields are those that are marked with a red star (*).

a. The Project Name Field

The Project Name field is a free-form text field and is required to save the project in the database. The name is not required to be unique. For projects of the same name, the differentiator will be the project ID number which is automatically assigned by RS Studio when the project is saved. In other words, the library will store two projects with the same name. The differentiator will be the project id# which is a unique identifier automatically assigned by RS Studio for each project record.

A checkbox to the right of the Project Name allows you to make the project confidential. Confidential projects will not be viewed publically.

*Although the application does not limit the character length of the project name, it is best to keep the project name to 40 characters or fewer.

b. The Type Field

The Type field is a required input for a project to be saved in RS Studio. It’s a single-select, drop-down menu that allows you to record the type of project.

c. The Status Field

Status is a required field. Valid project statuses are listed. If additional selections are needed, inform your system administrator.

d. The Project Access Assignment Field

The Project Access Assignment field is a drop-down menu configured explicitly for your studio. This field allows you to assign as many individuals working on the project as you wish. As an alternative to scrolling to find a particular person, you can begin typing the name of the person and RS Studio will type-match your entries and display options that match your inputs. If a name needs to be removed from the field, click the “X” next to that name.

e. Genre

The Genre field allows you to select multiple values that describe the project genre from a pre-configured drop-down menu. You can add as many genres as you wish. As an alternative to scrolling to find a particular kind, you can begin typing the name of the genre and RS Studio will type-match your entries and display options that match your inputs. If a genre needs to be removed, click the “X” next to the genre name.

f. The Project Summary and Location Needs Fields

The Project Summary and Location Needs fields are free-form text fields that allow you to describe the project and the client’s needs. You are limited to 4000 characters in these fields.

g. The Main Production Company Fields

The Main Production Company is an interactive “screen within a screen” that has four tabs that capture all of the information you will need. There are tabs for Company Info, Dates and Details, Crew & Expenditures, and Other Info. When the lock icon in the upper right-hand corner of the Main Production Company block is checked, the information entered will be kept confidential. Additionally, separate lock icons are provided for the phone and fax numbers.

For more information about completing these blocks, see the Entering Project Details sub-section.

h. Reporting Parent Company

The Reporting Parent Company field includes two free-form fields: Company and FEIN / Org ID.

i. Local Production Office

The Local Production Office field includes free-form fields for Company, Address 1, Address 2, City/Town, State/Province, Zip/Post Code, Main Contact, Email and Phone and Fax fields.

Save Button

When you have completed adding your project information, click the Save button.

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