The Main Production Company box on the Add Project Page offers a host of data fields that will enrich your studio’s understanding of the scope and nature of each project. The Main Production Company block can be thought of as a file folder with four separate tabs: Company Info, Dates & Details, Crew & Expenditures, and Other Info.
1. Company Info Tab
a. Company Name, Address, Main Contact, and Email Fields
The Company Name, Address 1, Address 2, City/Town, State/Province, Zip/Post Code, Country, and Main Contact boxes are free-text fields. Use the main contact email address in the Email block, ensuring that the appropriate format is used.
b. Location Breakdown and Script on File Buttons
If there is a script on file or if a location breakdown has been provided, click on these boxes to check them.
c. Phone and Fax Numbers
Use U.S. formatted phone numbers in the Phone and Fax fields. If you would like to keep these numbers confidential, select the checkboxes next to the “lock” symbols.
2. Dates & Details
The Dates & Details tab is useful for both estimating and tracking project progress, cost, and economic impact. While none of the below fields are required, accurately completing them will provide the studio with a measure of incentive effectiveness.
a. Range, Estimated Revenue per Day, and Total Project Budget
When estimating the daily revenue for a project, RS Studio enables you to select from two options: Automatic defaults configured for your studio and manual entry. The automated function is engaged when you set the Range buttons to High, Medium, Low, or Other. These range selections are tied to specific dollar value. For example, a medium selection sets the Est Revenue per Day to $50,000.
If Range is selected to other, you can manually enter the Est Revenue per Day value. With all dollar amounts in RS Studio, you do not need to add a decimal (unless you wish to add fractions of a dollar) or a dollar sign ($). When you exit the field, RS Studio will format dollar values automatically.
Total Project Budget is manually entered by the user. RS Studio formats the entry into dollars automatically.
b. Production Dates and Number of Days
These fields can be thought of as a running calendar of production milestones. If the Auto Calc Days function is used, RS Studio will automatically tally the number of days used in each phase of the production (the fields are gray). These functions can also be used to calculate an estimate before a project begins. By deselecting Auto Calc Dates, the Number of Days fields next to the production milestones can be manually entered (the fields turn white). The Days field is always manually entered and will be automatically converted to a decimal by RS Studio.
The production date fields indicate the start date of each phase. When a field is clicked, a calendar is shown from which a date can be selected. The date may also be manually entered as MM/DD/YYYY. Scout dates must be entered manually.
c. Wages and In-State Production Spending.
These fields are automatically generated by RS Studio. They are computed using the day count in the Dates & Details tab and the wage/headcount values from the Crew & Expenditures tab. The In State Prod. Spend. box is an automatically generated total of all in-state spending from the Dates & Details and Crew & Expenditures tabs.
d. Level of Efforts
The Level of Efforts field is a required input for a project to be saved in RS Studio. It’s a single-select, drop-down menu that allows you to record the number of hours of work associated with the project.
e. Hours Expended, Network & Distributor
The Hours Expended, Network, and Distributor fields are free-form fields.
3. Crew & Expenditures
The Crew & Expenditures tab allows you to record the project’s headcount and various expenditures.
a. Cast and Crew
The number of cast and crew members can be recorded by type in these fields. The gray Total Jobs field is automatically populated by RS Studio. The number of workdays can also be recorded.
b. Expenditures
Total compensation amounts and itemized expenses can be entered into these fields. RS Studio automatically converts your entries into dollar format ($00.00).
c. Exp (Pre-Prod), Exp (Post-Prod), # of Hotel Rooms, Exp (Filming), Exp (Goods & Services), # of Room Nights, Overnight Courier Number, Film Format, Hotel Name & Zip/Post Code
These fields can be entered in free-form boxes.
f. Notes
Essential memos can be kept in the Notes field, which can accommodate up to 4000 characters.
4. Other Info
The Other Info tab allows you to record additional information on the project, including Staging Doubled For, Filmed Elsewhere In, and Services Provided.
a. Staging Doubled For and Filmed Elsewhere In
The Staging Doubled For and *Filmed Elsewhere In” are free-form fields.
b. Services Provided fields
The Services Provided fields are all checkboxes, and you can select as many as appropriate.
4. Save button
Click the Save button at the bottom of the page when you are finished adding information to the project you wish to add.
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