When an Employee knows they are going to be absent from the office for any reason, they must seek their manager’s approval. They must also enter into their e-mail folder the standard “Out of the Office” message including the day they expect to return and who is available to handle enquiries while they are absent. They must also leave an appropriate message on their voicemail.
Every effort must be made by all Employees to advise their colleagues if they are unexpectedly away from the office. It is the responsibility of the person who is advised to make the necessary arrangements for the absent person’s e-mail and voicemail and to advise reception.
When an Employee is absent from the office it is the responsibility of their line manager to manage their business during the period of absence.
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