Secondment, Transfers, and Loans from the Common System
Before proceeding you should become familiar with the following information:
For staff members coming to the Secretariat on Secondment, Interagency Transfer, or Interagency Loan for the first time, an Initial Appointment PA is executed, using the appropriate Reason for Action as follows:
- Interagency Rem Loan: for reimbursable loans from the Common System
- Interagency Non Reimb Loan: for non-reimbursable loans from the Common System
- Secondment (incoming): for secondments
- Interagency Movements (Loans, Secondments, Transfers)
However, please beware that:
• You must be particularly vigilant about entering the U1 date with the EOD UN common system
• If the staff is in receipt of mobility the effective date of the mobility should be adjusted in U7 and the seniority in grade in U4.
• The next WIG needs to be overriden in infotype 0008 (Basic Pay)
• The start date of the infotype 3244 (NPO Entitlement Country and City)place of home leave must match the EOD common system date (U1)
• In infotype 0960 (NPO Mobility and Hardship Allowance) you need to enter the additional counts for mobility if applicable.
• If infotype 2013 comes up to enter the AL balance contained in the administrative details of the Staff Member, DO NOT use. Skip this infotype and enter the AL balance and home leave points after you execute the onboarding PA using a PA30 infotype 2012.
After the executing of the initial appointment PA:
• If you are processing incoming secondments or transfers, you will also need to enter the time served prior to joining the UN Secretariat in infotype 0552 using a PA30. This is so that the repatriation grant is properly computed upon separation.
• If you need to update the historical mobility records, you need to create an entry in infotype 9960 using a PA30.
The first step in the process is to ensure that the candidate has a valid Index Number. If you have not yet reviewed/requested an Index Number for the new Staff Member (see the procedures in the GlD Requestor job aid below).
)footnote1