Before proceeding you should become familiar with the following information:
A reappointment Personnel Action for a fixed-term appointment is completed when a former staff member is onboarded following a recruitment through the Staff Selection system including those not reviewed by a central review body. This Personnel Action (PA) will update the Staff Member’s former data in Umoja and enable the HR Partner to administer the Staff Member and include him/her in Payroll.
The maximum number of accrued annual leave days that can be paid out upon separation from a fixed-term appointment is 60. However, when a Staff Member is reappointed less than 12 months after a separation from a fixed-term, they are only entitled to payment of any accrued annual leave under the fixed-term appointment minus any balance paid out under the prior appointment up to the maximum of 60. For staff who are reappointed after one year of separation, prior payments would not be taken into consideration in the calculation of annual leave balance. This information should be communicated to the Staff Member during their induction.
Additional requirements for specific lengths of breaks need to be taken into account when rehiring a former Staff Member. For example, a Staff Member who has separated from a fixed-term, permanent, or continuing appointment will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following a separation.
Furthermore, in Umoja, the reappointment of Staff Members moving from a Temporary Appointment to a Fixed-Term Appointment gives rise to a new type of personnel action (PA). In the case of Staff Members separating under the aforementioned circumstances, whereby the appointments will be back to back (i.e. they will be separated one day and reappointed the following day), a Reappointment w/o Break PA must be executed.
Please note that although the terminology ‘without break in service’ is used, legally, the continuity of the Staff Member’s appointment has been broken as a separation is required to move from a temporary to a fixed-term appointment. Staff rule 4.17 (b) indicates that a Staff Member’s appointment shall be fully applicable without regard to any period of former service and when a Staff Member is re-employed under this rule, the service shall not be considered as continuous between prior and new appointments.
The Reappointment w/o Break PA can only be executed following a Special Separation w/o Break PA, details on which can be found in the Separations job aid.
Finally, note that by application of rule 4.17 (b), since continuity of service is broken upon separation, in cases of reappointment, the new EOD date will be used for determination of eligibility to any entitlement or for application of any rule that requires a specific seniority.
In Umoja, the reappointment of a retired Staff Member also gives rise to a new type of personnel action (PA). In the case of a Staff Member who returns to service after they have been separated from the organization through retirement, or a Staff Member who resigned and is receiving early retirement pension benefits. a Reappointment after Retirement PA must be executed.
These and other cases will be further discussed in the policy and procedural sections below. It is evident that reappointments require special care and knowledge of rules by the HR partner, who must closely examine the prior employment history to determine what type of reappointment PA must be executed whether or not a specific break is required and how this reappointment will affect the entitlements and seniority of the reappointed Staff Member.
Reappointment Personnel Actions
The following are the personnel actions that will be covered in this chapter:
- Reappointment
- Reappointment without a Break
- Reappointment of former Staff Members separated prior to Umoja deployment
- Reappointment of Incoming UN Comon System
The first step in the process is to ensure that the candidate has a valid Index Number. If you have not yet reviewed/requested an Index Number for the former Staff Member (see the procedures in the GID job aid below).
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