2.11.2.2. Using a Translation File

If you’re having an external translation company doing the translation, they’ll probably ask you to send them a file containing the texts in the original, so that they can translate it and send it back to you.

This is where the Export/Import Translation File feature comes in.
Here’s how to create a Translation File for your translators:

• Choose Translation Import & Export from the main menu, under Tools (click the menu icon top left).
• In the screen that appears:
  • Select the manual and version you want to have translated.
  • Choose the Source Language, which is the language you already have texts in.
  • Under “Translate to”, select the target language.
• Finally, click Download XML to download the Translation File.

Now send this file to your translator.

!Note that the translator must take care to NOT translate topic names in topic links, image names and variable names! Also all formatting code (headers, bullets, tables, etc…) must be left untouched.

When the translation is done and you have received the translated XML file back:

• Choose Export/Import Translation File from the Tools menu.
• In the screen that appears, use the Import XML button to select and upload the translated file.