Umoja Onboarding

Dependant Types

Dependent type Documentation to prepare for Umoja upload
Spouse
  • For a dependent spouse who is employed, an annual wage statement or tax return showing that earnings are below the earnings limit
  • For a new spouse or partner (whether dependent or not), marriage certificate, certificate of partnership and the birth certificate or passport of the spouse or partner
  • For a separation or divorce, the divorce decree or
    legal separation documents
Natural or legally adopted child For a new child, birth certificate and adoption decree if applicable
NOTE: Foster care and guardianship do not constitute legal adoption. For staff members who are not custodial parents, and do not have a court document specifying the amount of child support payments, a notarized affidavit from the custodial parent must be provided
indicating the amount of support that the staff member provides for the child. The staff member must also provide proof of payments in the form of cancelled cheques, wire or bank transfers;
Stepchild
  • For dependent children or step-children between
    the ages of 18 and 21, completed Certificate of Attendance form as proof of full-time school attendance
  • For a step child of any age, proof of residence with the staff member, as well as custody agreement
  • If the staff member is in receipt of any governmental assistance (i.e. government grant) in respect of any of his/her dependent children, he/she must report the annual amount of the grant in the ESS application.
Disabled child
  • The disability certification by UN Medical Services (This certification must be obtained offline).
  • School reports, if available and requested by MSD.(This certification must be obtained offline).
Secondary dependent
  • Parent

    Proof of financial support provided during the year; the amount of support must be at least twice the amount of the allowance. Alternatively, proof of residence if the secondary dependent lives with the staff member.


  • Sibling

    Proof of financial support provided during the year the amount of support must be at least twice the amount of the allowance. For a sibling between the ages of 18-21, proof of fulltime school attendance.

Non-Recognised spouse: The UN only recognises one spouse. When a staff member is legally married to more than one spouse, only one will be recorded as a spouse and the rest will be recorded in the system as a non-recognised spouse.

)footnote1




Last modified: 23 November 2021