The Literature Committee’s mission is to assure that every aspect of the S-Anon program of recovery is presented in adequate and comprehensive written material for our members, friends, professionals, and the world at large. The S-Anon/S-Ateen Conference-Approved Literature (CAL) process assures that S-Anon/S-Ateen material is:
- Identifiably S-Anon in content and feeling according to the Twelve Steps, the Twelve Traditions, and the Twelve Concepts of Service;
- Responsive to identified needs of the fellowship;
- Factually accurate;
- Understandable by a broad-based reading audience.
Each literature project is unique. From concept to completion, it may take several years to produce a final product. Specific steps defined in this document may be repeated one or more times or taken simultaneously with others. The process may also require the expertise of several writers and drafts before a manuscript is approved. The full World Service Conference neither reviews nor approves the actual material.
The Conference Approval process begins with the World Service Conference (WSC) approving a concept for development and ends with manuscript approval.
Following Literature Committee Editor conceptual approval, manuscript review is performed by the entire Literature Committee, composed of a Literature Committee Chairperson, Editors, and Readers, all of whom act for the full Conference.
Before the CAL seal is affixed, it must obtain manuscript approval from the combined members of the:
1. Literature Committee
2. S-Anon Board of Trustees (BOT).
3. Three or more ”no” votes from Committee or BOT members on the same portion of the manuscript will necessitate a rewrite and further review until the Committee and BOT approve each portion. One or two ”no” votes do not prevent completion of that portion of the manuscript.
The Conference-Approved Literature Process
The following describes how the Literature Committee considers the conceptual idea and implements the Conference-Approval process in the actual development of projects.
1) An idea for recovery material may come from any S-Anon member, group, or service arm. The Literature Committee Editors consider the idea to determine if the idea meets literature needs of the fellowship. Recovery material falls into two general classes; minor (such as leaflets, pamphlets, and booklets) and major (such as published bound books).
a) Minor publications, for which there may be an immediate need, may be conceptually approved by the Literature Committee Editors and Board of Trustees and moved through the Conference Approval process.
b) Major publications are presented by the Literature Committee in a motion to the WSC requesting conceptual approval prior to work beginning on the project.
c) Any Conference member may present a motion for conceptual approval for Conference-Approved Literature (CAL) at a WSC. Literature conceptually approved in this manner will be referred to the Literature Committee, which will prioritize and coordinate development of the literature with all other literature in process.
2) Once an idea has conceptual approval for development, the Literature Committee Editors determine the preliminary scope and direction of the project, and assign a Sponsoring Editor.
3) Depending on the parameters of the project, the Sponsoring Editor may be asked to submit one or more outlines of the proposed work to the Literature Committee Editors to insure that both the Sponsoring Editor and the other Editors agree on the direction of the project. If it is a large project, additional Editors may be assigned to assist the Sponsoring Editor, with Literature Committee Readers and other Editors assigned to review the work of one Sponsoring Editor or assisting Editor.
4) If member sharings are needed, they are requested from the fellowship through World Service Office (WSO) publications, web site announcements, and individual contact, so that the identified message of our program is adequately reflected in the proposed work. All sharing received by the Literature Committee become the property of S-Anon International Family Groups, Inc. A lack of sharing from our membership may delay a project or indicate that there is not truly a “need” for the literature at this time.
5) Literature Committee members provide independent review of the initial draft(s) of the manuscript for content and language and to assure that S-Anon principles have been adhered to throughout the work. Following independent review of the assigned sections, comments from Committee members are incorporated into the draft and once again reviewed by Committee members. All comments are considered, however it takes three negative comments from Committee members, on the same portion of a manuscript, for the Sponsoring Editor, and his or her assisting Editor(s) if applicable, to conduct an in-depth reappraisal of a particular portion. This process may be repeated additional times, until the draft is ready for final review and approval. Text corrections to assure adherence to policy (as defined in the current S-Anon Service Manual) are also made during this process. Manuscripts are reviewed by Literature Committee members only and are not distributed to the fellowship for review
6) The Sponsoring Editor, and his or her assisting Editor(s) if applicable, produces a final draft that is sent to all Literature Committee members and the BOT for final approval. Questions regarding a specific portion of a manuscript may call for an in-depth reappraisal of that particular section by the Sponsoring Editor. One negative vote does not stop the CAL process from being completed. The Sponsoring Editor will consider all concerns expressed by the Committee and BOT. If not approved, the Literature Committee Editors will determine the next course of action.
7) The S-Anon Conference-Approval process is now completed and the project will enter into production by the Sponsoring Editor and the Literature Committee Chairperson, including final copyediting, design, printing, and the creation of promotional materials.
8) After all approvals have been received, it may take an additional three to six months to produce a final product. The Sponsoring Editor and the Literature Committee Editors determine the final presentation.
9) Once the manuscript is approved and the presentation style defined, estimated costs, including a marketing plan, are submitted first to the Finance Committee, and then by the Finance Committee to the BOT for approval of the printer, selling price, and the quantity to be produced
Title Selection Process
Throughout the development of a proposed CAL manuscript, Committee members are invited to suggest titles for the work in progress. The final title, agreed upon by the Literature Committee Editors, is approved at the same time as the final draft of the manuscript.
Title Change Process
A proposal to change the title of an existing CAL book or pamphlet must be addressed by the full Literature Committee and BOT. If they agree that a change may be made, the proposed new or amended titles are presented to the WSC for approval.
Literature Revision Process
An idea for revisions to recovery material may be directed to the Literature Committee for consideration from any S-Anon member, group, or service arm. The Literature Committee Editors determine whether a current publication is in need of revision and/or update based on the expressed needs of our fellowship. For the revision, the CAL process is used from the point of assigning a Sponsoring Editor of the revision through approval by the entire Literature Committee and the BOT.
Process for the Discontinuance of Conference-Approved Literature (CAL)A. The following criteria are required for discontinuing specific CAL pieces:
- The material had a three to five year initial introductory period from the date of initial publication
- The sales of the material reflect minimal interest by the membership
- The content is or will be adequately covered in other CAL material if needed.
B. A motion is then made by the Literature Committee to the WSC to discontinue the item after determination that the criteria outlined have been fulfilled.